Administrative Coordinator - Operations and Facilities

Placements24; Myrtle Beach (SC); Hybrid; USD 11,000 - 17,000; Full time

Benefits offered by this job

Competitive salary and benefits

Hybrid work model

Professional development opportunities

Collaborative work environment

Key role in facilities operations

Job summary

Placements24 is seeking an organized Administrative Coordinator to support office operations and facilities in East London with a hybrid work model. You will manage supplies, coordinate maintenance, handle correspondence, and assist with budgeting and vendor relations to keep the workspace safe and efficient.

The role emphasizes proactive problem solving, strong communication, and teamwork to ensure smooth daily operations and a productive work environment in our client's busy office hub.

Qualifications

• Proven experience in administrative or office management roles.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide administrative support for office operations and facilities management.
• Coordinate with maintenance and cleaning service providers to ensure the office environment is well-kept.
• Manage office supplies inventory, ordering and maintaining stock levels.
• Handle incoming and outgoing correspondence, including mail, couriers, and deliveries.
• Assist in scheduling and coordinating facility-related appointments and vendor visits.
• Maintain organized records of facility equipment, maintenance schedules, and vendor contracts.
• Support in managing office budgets and processing invoices related to operations and facilities.
• Greet visitors, answer phones, and direct inquiries appropriately.
• Assist with the setup and maintenance of office equipment and IT infrastructure.
• Coordinate office moves, reconfigurations, and space planning as needed.
• Ensure adherence to health and safety protocols within the office premises.
• Support internal company events and logistical arrangements.

Skills

Office management

Organizational skills

Communication skills

Independent worker

Problem solving

Team collaboration

Tools

Microsoft Office

Job description

About the Role

Our client, a leading commercial entity, is seeking an organized and proactive Administrative Coordinator to manage operations and facilities support for their **East London** office. This hybrid role is crucial for maintaining a safe, functional, and efficient workplace. The successful candidate will be responsible for a range of administrative duties related to office management, facility maintenance, and operational coordination. This position offers an excellent opportunity to contribute to the smooth running of a key business hub in **East London**, Eastern Cape, with the added benefit of a flexible hybrid work arrangement.

Key Responsibilities

• Provide administrative support for office operations and facilities management.
• Coordinate with maintenance and cleaning service providers to ensure the office environment is well-kept.
• Manage office supplies inventory, ordering and maintaining stock levels.
• Handle incoming and outgoing correspondence, including mail, couriers, and deliveries.
• Assist in scheduling and coordinating facility-related appointments and vendor visits.
• Maintain organized records of facility equipment, maintenance schedules, and vendor contracts.
• Support in managing office budgets and processing invoices related to operations and facilities.
• Greet visitors, answer phones, and direct inquiries appropriately.
• Assist with the setup and maintenance of office equipment and IT infrastructure.
• Coordinate office moves, reconfigurations, and space planning as needed.
• Ensure adherence to health and safety protocols within the office premises.
• Support internal company events and logistical arrangements.

Requirements

• Proven experience in an administrative or office management role, ideally with exposure to facilities coordination.
• Strong organizational and multitasking skills, with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Proactive problem-solving skills and a resourceful approach.
• Familiarity with basic facility management principles is a plus.
• Knowledge of the local business environment in **East London**, Eastern Cape.

Benefits

• Competitive salary and benefits package.
• Hybrid work model offering flexibility between office and remote work.
• Opportunity to play a key role in office operations and facilities management in **East London**.
• Professional development opportunities in administrative and operational support.
• A collaborative and supportive work environment.