Administrative Assistant

Acadia Healthcare; Wilmington (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Acadia Healthcare in Wilmington, NC is seeking an administrative assistant to provide support to facility management and help ensure smooth operations.

You will handle calendars, schedule staff meetings, prepare reports and presentations, manage confidential materials, and answer phones and emails with professionalism.

The role requires a high school diploma, with an associate degree preferred, and strong organizational and communication skills.

Qualifications

• High school diploma or equivalent.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees through organization and communication.
• Handle confidential and time-sensitive material.
• Communicate effectively via phone and email.
• Attend meetings and take accurate minutes.
• Calendar management and scheduling staff meetings.
• Create spreadsheets, manage databases and prepare reports.
• Answer phones and assist at reception.

Skills

Communication skills

Time management

Calendar management

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Excel

PowerPoint

Database management

Job description

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate’s degree preferred.

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.