Administrative Assistant

Harboroaks; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

Harboroaks is seeking an Administrative Assistant to provide essential support to facility management, ensuring smooth daily operations and effective communication across teams. The role involves handling confidential information, organizing meetings, creating reports, maintaining databases, and supporting credentialing processes as needed.

Strong organizational and communication skills are required. Based in Philadelphia, this is a full-time on-site position with opportunities to contribute

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• Experience handling confidential materials is advantageous.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Maintain confidential and time sensitive material.
• Communicate effectively via phone and email, delivering high quality work on time.
• Attend meetings and take accurate minutes.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Calendar management and scheduling staff meetings.

Skills

Communication skills

Organization

Meeting minutes

Spreadsheet skills

Database management

Education

High school diploma or equivalent

Associate's degree

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate's degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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