Administrative Assistant

Acadia Healthcare; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

Acadia Healthcare in Philadelphia is seeking an administrative support professional to help facility management run smoothly. You will assist managers and staff with a range of organization and communication tasks.

Responsibilities include handling confidential materials, coordinating calendars, taking minutes, answering calls, and supporting reception. Proficiency with spreadsheets, databases and preparing presentations and reports is welcomed.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree is preferred.

Responsibilities

• Support managers and employees through organization and communication.
• Maintain confidential and time-sensitive material.
• Communicate effectively via phone and email.
• Attend meetings and take accurate minutes.
• Calendar management and scheduling.
• Create spreadsheets, manage databases and prepare reports.
• Answer phones and cover reception when required.
• May coordinate administrative programs and office activities.

Skills

Calendar management

Confidentiality

Communications

Office administration

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Spreadsheets

Databases

Presentations

Reports

Job description

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate’s degree preferred.

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.