Administrative Assistant- Part-Time

Harboroaks; Columbus (OH); On-site; USD 40,000 - 56,000; Full time

Job summary

Harboroaks is seeking a capable administrative assistant to support facility management operations. This role focuses on organizing communications, managing confidential documents, and ensuring timely information flow.

You will create spreadsheets, manage databases, prepare presentations and reports, take minutes, and assist with calendar scheduling and reception duties. Strong communication skills and attention to detail are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Handle confidential and time-sensitive material.
• Communicate effectively via phone and email to ensure timely, high-quality completion of duties.
• Attend meetings and take accurate minutes.
• Assist in contract management and project support.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• May cover the reception desk when required.
• Calendar management: schedule appointments, update calendars and arrange staff meetings.
• Perform other functions and tasks as assigned.

Skills

Organization

Communication

Minute taking

Spreadsheet creation

Database management

Presentation creation

Calendar management

Contract support

Education

High school diploma

Associate’s degree

Tools

MS Excel

Database software

Presentation software

Calendar software

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicates via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attends meetings and take accurate minutes.

• Assisting in contract management and project support.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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