Administrative Assistant

MAX AEROSTRUCTURES LLC; Wichita (KS); On-site; USD 30,000 - 36,000; Full time

Job summary

MAX AEROSTRUCTURES LLC in Wichita, KS is seeking an Entry Level Administrative Assistant to provide HR, administrative, and clerical support to the management team. Hours are Monday through Friday, 8:00am–4:30pm at Corporate Headquarters in Wichita.

Responsibilities include greeting callers and visitors, coordinating meetings, assisting HR with onboarding and training records, and supporting executives on various projects. Proficiency in Microsoft Office and strong communication are required.

Qualifications

• Greet visitors and answer calls with professional poise.
• Coordinate with management on scheduling and visitor protocols.
• Maintain orderly conference rooms and prep for meetings.
• Support HR tasks such as onboarding and training records.
• Assist executives on various projects.

Responsibilities

• Answer incoming calls and forward to intended personnel.
• Greet visitors and coordinate with MAX personnel on arrival.
• Maintain conference rooms and assist with meeting setup/cleanup.
• Assist HR with onboarding, training records, and scheduling interviews.
• Support executive team on special projects and tasks.
• Maintain office supplies and coordinate copier/printer issues.
• Review mail and distribute to departments.
• Support department groups as requested.

Skills

Communication

Attendance

MS Office

Organization

Education

High School Diploma

Tools

Microsoft Office

Job description

Job DetailsLevel: EntryJob Location: Corporate HeadQuarters - Wichita, KS 67209Education Level: High SchoolJob Category: Admin - ClericalThe Administrative Assistant will provide HR, administrative, and clerical support to the management team. Hours are Monday thru Friday 8:00am-4:30pm.

Duties/Responsibilities:

• Answer incoming calls and forward to intended personnel the caller is looking to reach. Coordinate with each MAX management member on how callers should be addressed and screened before forwarded on
• Greet visitors and coordinate with MAX personnel when they arrive. Same rules apply as above regarding customers without scheduled appointments
• Maintain conference rooms and help coordinate set-up and clean-up based on scheduled meetings
• Assist in various HR functions, such as scheduling employee events, maintaining training records, scheduling interviews, onboarding of new employees, etc
• Assist Executive team in various projects
• Maintain inventory levels of office supplies and refreshments
• Coordinate issues with copier/printer with appropriate MAX or vendor personnel
• Review and distribute mail accordingly
• Support department groups as requested
• Other duties as assigned

Qualifications

• Great communication skills
• Excellent attendance
• Working knowledge of Microsoft office
• Organized