Administrative Assistant

Max-Aerostructures-LL; Wichita (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

The Administrative Assistant at Max-Aerostructures-LL will provide HR, administrative, and clerical support to the management team in Wichita. Hours are Monday through Friday 8:00am–4:30pm, with duties including answering calls, greeting visitors, coordinating schedules, and maintaining conference rooms.

This role supports HR tasks such as onboarding, training records, interviews, employee events, and projects for the executive team; manages office supplies, mail, copier issues, and vendor

Qualifications

• Great communication skills.
• Excellent attendance.
• Working knowledge of Microsoft Office.
• Organized and able to manage multiple tasks.

Responsibilities

• Answer incoming calls and forward to intended personnel.
• Greet visitors and coordinate with MAX personnel when they arrive.
• Maintain conference rooms and coordinate set-up and clean-up for meetings.
• Assist HR functions such as onboarding, scheduling interviews, and training records.
• Assist Executive team on various projects and manage office supplies and mail.

Skills

Communication skills

Excellent attendance

Organized

Tools

Microsoft Office

Job description

The Administrative Assistant will provide HR, administrative, and clerical support to the management team. Hours are Monday thru Friday 8:00am-4:30pm.Duties/Responsibilities:Answer incoming calls and forward to intended personnel the caller is looking to reach. Coordinate with each MAX management member on how callers should be addressed and screened before forwarded onGreet visitors and coordinate with MAX personnel when they arrive. Same rules apply as above regarding customers without scheduled appointmentsMaintain conference rooms and help coordinate set-up and clean-up based on scheduled meetingsAssist in various HR functions, such as scheduling employee events, maintaining training records, scheduling interviews, onboarding of new employees, etcAssist Executive team in various projectsMaintain inventory levels of office supplies and refreshmentsCoordinate issues with copier/printer with appropriate MAX or vendor personnelReview and distribute mail accordinglySupport department groups as requestedOther duties as assignedThe ideal candidate will have the following qualifications:Great communication skillsExcellent attendanceWorking knowledge of Microsoft officeOrganized