Administrative Assistant II

supply-chain; Ogden (UT); On-site; USD 25,003 - 35,610; Full time

Benefits offered by this job

Affordable medical, dental, and vision coverage

PTO program including paid holidays and vacation

401(k) with generous company match

Tuition reimbursement program

Excellent training and career advancement opportunities

Job summary

supply-chain is looking for an Administrative Assistant II to provide administrative and clerical support to management. This role involves maintaining records, scheduling meetings, and processing payroll records.

The ideal candidate should have at least two years of related experience and a High School Diploma or Equivalent. The position offers benefits like medical coverage and a 401(k) with a generous company match.

Qualifications

• Two years related experience is required.
• Experience with administrative functions.
• Ability to maintain confidentiality in filing systems.

Responsibilities

• Provide administrative and clerical support to management.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments.
• Process weekly payroll records.
• Serve as central communication point for associates.

Skills

Strong verbal communication

Strong written communication

Time management

Proficient with word processing

Proficient with spreadsheet software

Proficient with presentation software

Education

High School Diploma or Equivalent

Job description

Position

Administrative Assistant II

Shift: Monday - Friday 7:00am - 3:30pm

Pay: $22 per hour

Responsibilities

The core responsibilities of this role include: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Additional Skills

• Strong verbal, written communication, and time management skills
• Proficient with word processing, spreadsheet and presentation software
• Ability to file, alphabetize and sort
• Ability to learn new software systems and tasks quickly
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations
• Ability to read and concentrate via computer data entry typing and proofreading - up to 50% of time

Our Organization is an equal opportunity employer.