Executive Administrative Assistant for CEO and CMO.

Harboroaks; Reading (Berks County); On-site; USD 38,000 - 52,000; Full time

Job summary

Harboroaks is seeking an Administrative Support professional to assist facility management and ensure smooth daily operations. You will handle organization, communication, and confidential materials while supporting managers and staff.

Responsibilities include taking minutes, calendar management, coordinating meetings, creating basic spreadsheets, databases, and presentations, and answering phones and emails with professionalism.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Strong communication and organizational skills.

Responsibilities

• Support managers and employees through organization and communication.
• Handle confidential and time sensitive material.
• Attend meetings and take accurate minutes.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.
• Answer phones and transfer calls.

Skills

Communication

Organization

Education

High school diploma or equivalent

Associate’s degree

Tools

Spreadsheets

Databases

Presentations

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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