Administrative Assistant

Whitman Associates, Inc.; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

Whitman Associates, Inc. in Washington, DC is seeking a reliable Administrative Assistant to support senior leadership on a temp-to-perm basis. You will manage calendars, arrange travel, prepare expense reports, and maintain filing systems.

The ideal candidate has a Bachelor's degree, at least three years in administrative support, strong communication, and organizational skills, plus proficiency with Microsoft Office, Asana, and Concur. Some travel may be required.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years in an administrative support role.
• Ability to travel as needed.

Responsibilities

• Manage internal calendars and coordinate schedules.
• Arrange travel logistics (flights, transportation, and hotel stays).
• Prepare expense reports and process reimbursements.
• Organize and maintain digital and hard-copy filing systems.
• Answer and direct incoming phone calls to appropriate departments and personnel.
• Serve as the point of contact across various departments.
• Coordinate logistics for meetings and events through developing documents, briefing materials, and meeting minutes.
• Handle room bookings, audio-visual requests, and catering.
• Greet and welcome visitors into office space.
• Scan, print, and copy pertinent documents.
• Remain up-to-date on new platforms and software used for scheduling and expense reporting.

Skills

Verbal and written communication

Interpersonal communication

Organizational skills

Deadline management

Independent worker

Collaborative

Solution-oriented mindset

Microsoft Office

Asana

Concur

Education

Bachelor’s degree

3 years administrative experience

Tools

Microsoft Office

Asana

Concur

Job description

Administrative Assistant [9921]

National nonprofit working in healthcare seeks a temp-to-perm Administrative Assistant to provide operational support to senior leadership.

Responsibilities

• Manage internal calendars and coordinate schedules.
• Arrange travel logistics, including flights, transportation, and hotel stays.
• Prepare expense reports and process reimbursements.
• Organize and maintain digital and hard-copy filing systems.
• Answer and direct incoming phone calls to appropriate departments and personnel.
• Serve as the point of contact across various departments.
• Coordinate logistics for meetings and events through developing documents, briefing materials, and meeting minutes.
• Handle room bookings, audio-visual requests, and catering.
• Greet and welcome visitors into office space.
• Scan, print, and copy pertinent documents.
• Remain up-to-date on new platforms and software used for scheduling and expense reporting.

Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational skills and ability to meet deadlines effectively.
• Highly collaborating with the ability to work independently with minimal supervision.
• Solutions-oriented mindset with exemplary judgement.
• Professional and positive attitude.
• Strong computer skills and proficiency in Microsoft Office applications, Asana, and Concur.

Requirements

• Bachelor’s degree.
• Minimum of three (3) years of experience in an administrative support role.
• Ability to travel as needed.

Rate: $22 an hour while temping.

Salary: $60,000 once permanent.