Administrative Assistant

Smithsonian; Washington (District of Columbia); On-site; USD 50,000 - 65,000; Full time

Job summary

The Smithsonian Institution, located in the Office of Occupational Safety, Health and Environmental Management (OSHEM), is seeking applicants for a position requiring one year of specialized experience at the GS-07 level or higher. The role involves standard office and administrative duties, purchase orders, PCard responsibilities, and managing calendars and reports.

Foreign education may be considered with proper documentation.

Qualifications

• One year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
• Specialized experience includes purchasing, PCard handling, time and attendance, travel arrangements, calendars, and internal reports.

Skills

Performing standard office and adminis

Education

Master's or equivalent graduate degree

2 full years of progressively higher level graduate education

LL.B. or J.D., if related

Job description

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Office of Occupational Safety, Health and Environmental Management (OSHEM).

More than one selection may be made from this announcement.

Experience:

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as:

1. Performing standard office and administrative support duties;
2. Creating purchase orders;
3. Serving as a Purchase Card (PCard) holder;
4. Managing time and attendance, travel arrangements, and other clerical functions;
5. Managing calendars for supervisors and managers; and
6. Assisting with gathering information from systems or reports to prepare internal reports.

OR

master's or equivalent graduate degree (Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.)

OR

2 full years of progressively higher level graduate education leading to such a degree

OR

LL.B. or J.D., if related

Or a Combination:

Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).