Administrative Assistant

Nashville Public Radio; Waseca (MN); On-site; USD 22,730 - 32,373; Part time

Job summary

The Waseca Area Chamber of Commerce is seeking an Administrative Assistant to support the Executive Director and board, ensuring smooth daily operations and professional member service.

Responsibilities include greeting visitors, answering phones, managing emails, assisting with membership databases (ChamberMaster, QuickBooks Online, Canva), and coordinating events.

Strong communication, organization, and ability to multitask are required; 20 hours per week with pay of $20 per hour.

Qualifications

• High school diploma or equivalent required.
• 1–3 years administrative or customer service experience.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office, QuickBooks Online, and social media.

Responsibilities

• Greet walk-in visitors and respond to inquiries courteously.
• Answer phones and manage emails for members.
• Maintain office supplies and reception area.
• Support Membership & Database tasks using listed software.
• Assist with event logistics and registrations.
• Prepare reports, presentations, and documents as needed.
• Coordinate communications including the e-newsletter.

Skills

Organizational skills

Time management

Multi-tasking

Written communication

Verbal communication

Microsoft Office

QuickBooks Online

ChamberMaster

Canva

Social media

Team collaboration

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks Online

ChamberMaster

Canva

Job description

Waseca Area Chamber of Commerce Administrative Assistant

The Administrative Assistant at the Waseca Area Chamber of Commerce serving the Waseca County Area provides vital support to the Executive Director and Board of Directors, ensuring smooth daily operations of the Chamber office. This position requires a detail-oriented individual with excellent communication skills, organization skills, customer service as well as the ability to multitask efficiently.

Key Responsibilities

• Front Office & Visitor Services: Greet walk-in visitors, answer phones, and respond to public and member email inquiries in a courteous and professional manner.
• Front Office & Visitor Services: Maintain office supplies and ensure the reception area is clean and welcoming.
• Membership & Database Support: Utilize Microsoft Office Application, QuickBooks Online, ChamberMaster, Canva and others.
• Membership & Database Support: Assist in maintaining accurate and up-to-date records.
• Membership & Database Support: Assist with generating membership dues invoices and processing payments.
• Membership & Database Support: Create and distribute onboarding packets and window clings for new members.
• Event Coordination: Assist with on-site and virtual event logistics, including registrations, setup, and teardown.
• Event Coordination: Assist with committee needs.
• Communications & Marketing: Assist with updating the Chamber’s website and social media platforms.
• Communications & Marketing: Help format and send out the organization’s e-newsletter.
• Administrative Assistance: Provide administrative support to the Executive Director and various committees.
• Administrative Assistance: Assist in preparing reports, presentations, and other documents as needed.

Requirements And Qualifications

• Education: High school diploma or equivalent.
• Experience: 1-3 years of relevant administrative or customer service experience.
• Skills: Proven organizational, time-management, and multi-tasking skills.
• Strong written and verbal communication skills.
• Proficient in using Microsoft Office software, QuickBooks Online and familiarity with social media platforms.
• Ability to work independently and collaboratively in a team environment.
• Professional demeanor and strong interpersonal skills.
• Part Time Hours: 20 per week (may vary due to events)
• Pay: $20 p/hr