Administrative Assistant

Wasecachamber; Waseca (MN); On-site; USD 22,730 - 32,373; Part time

Job summary

The Waseca Area Chamber of Commerce is seeking an Administrative Assistant to provide vital support to the Executive Director and Board. The role involves front office duties, member relations, event coordination, and communications tasks to ensure smooth daily operations of the Chamber office.

Qualifications include a high school diploma and 1–3 years in administration or customer service, with strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of relevant administrative or customer service experience.
• Strong organizational, time-management, and multi-tasking skills.
• Proficient written and verbal communication; good interpersonal skills.
• Proficient in Microsoft Office, QuickBooks Online and familiar with social media platforms.

Responsibilities

• Greet walk-in visitors, answer phones, and respond to emails in a courteous and professional manner.
• Maintain office supplies and ensure reception area is clean and welcoming.
• Assist in maintaining accurate and up-to-date records; process membership invoices and payments.
• Create and distribute onboarding packets and window clings for new members.
• Assist with on-site and virtual event logistics, registrations, setup and teardown.
• Update the Chamber's website and social media platforms; format and send newsletters.
• Provide administrative support to the Executive Director and committees; assist in preparing reports and presentations.

Skills

Organization

Time management

Multitasking

Communication skills

Education

High school diploma

Tools

Microsoft Office

QuickBooks Online

ChamberMaster

Canva

Job description

Waseca Area Chamber of Commerce Administrative Assistant

The Administrative Assistant at the Waseca Area Chamber of Commerce serving the Waseca County Area provides vital support to the Executive Director and Board of Directors, ensuring smooth daily operations of the Chamber office. This position requires a detail-oriented individual with excellent communication skills, organization skills, customer service as well as the ability to multitask efficiently.

Key Responsibilities:

Front Office & Visitor Services:

• Greet walk-in visitors, answer phones, and respond to public and member email inquiries in a courteous and professional manner.


• Maintain office supplies and ensure the reception area is clean and welcoming.

Membership & Database Support:

• Utilize Microsoft Office Application, QuickBooks Online, ChamberMaster, Canva and others.


• Assist in maintaining accurate and up-to-date records.


• Assist with generating membership dues invoices and processing payments.


• Create and distribute onboarding packets and window clings for new members.

Event Coordination:

• Assist with on-site and virtual event logistics, including registrations, setup, and teardown.


• Assist with committee needs.

Communications & Marketing:

• Assist with updating the Chamber's website and social media platforms.


• Help format and send out the organization's e-newsletter.

Administrative Assistance:

• Provide administrative support to the Executive Director and various committees.


• Assist in preparing reports, presentations, and other documents as needed.

Requirements and Qualifications:

• Education: High school diploma or equivalent.


• Experience: 1-3 years of relevant administrative or customer service experience.


• Skills: Proven organizational, time-management, and multi-tasking skills.


• Strong written and verbal communication skills.


• Proficient in using Microsoft Office software, QuickBooks Online and familiarity with social media platforms.


• Ability to work independently and collaboratively in a team environment.


• Professional demeanor and strong interpersonal skills.

Part Time Hours: 20 per week (may vary due to events)

Pay: $20 p/hr