Event and Marketing Coordinator

Laurentianchamber; Virginia (MN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Four-day work week

PTO

Cell phone stipend

Job summary

Laurentian Chamber of Commerce in Minnesota seeks an Event & Marketing Coordinator to support daily office operations and member events, programs, membership, and communications. You will plan and execute diverse events, manage sponsorships, and coordinate committees with volunteers and staff.

The role requires strong organizational skills, excellent communication, and proficiency with Google Workspace, Canva, and social media. A four-day summer week, PTO, and a cell phone stipend are offered.

Qualifications

• Previous experience in event planning, office coordination, or administrative support.
• Excellent communication and relationship-building skills.
• Highly organized, proactive, and flexible, with strong attention to detail.
• Proficient in Google Workspace, Canva, and basic Adobe products; experience with ChamberMaster, Constant Contact, and TeamReach a plus.
• Comfortable with recordkeeping, such as logging invoices and payments.
• Comfortable using social media, digital platforms, and email marketing tools with the ability to quickly pick up new platforms and programs is a must.

Responsibilities

• Plan and coordinate Chamber events, including logistics, promotion, set-up, and on-site execution.
• Signature events: Golf Classic, Annual Dinner Gala, Funspiel, Women’s Leadership Summit, Leadership Laurentian, Ribbon Cuttings, and more.
• Monthly events: Business Happy Hour (4th Wednesday), Breakfast Connections (2nd Wednesday).
• Coordinate venues, catering, volunteers, permits, and budgets; follow event checklists.
• Manage sponsorships, donations, and raffles, including submitting gambling permits and tracking raffle donation records.
• Track sponsorships, registrations, and event finances; cash management for bookkeeper deposit; complete post-event reporting.
• Set up meetings for event planning committees and prepare agendas, attend meetings, and distribute minutes promptly.
• Open and process daily mail; route invoices to the bookkeeper and enter checks into ChamberMaster.
• Maintain Chamber email inbox and organize folders for events, committees, and marketing correspondence.
• Maintain Chamber materials, brochures, and a tidy, professional office environment.
• Provide administrative support to the President/CEO and Board of Directors, including scheduling and correspondence.
• Order office supplies and coordinate with vendors for printing and office needs.
• Perform routine backups, software updates, and minor tech troubleshooting.
• Maintain and update the ChamberMaster membership database, including new sign-ups and renewals.
• Create and send monthly membership invoices and statements for outstanding balances.
• Assemble and distribute new member packets and window clings; maintain the new member tracker.
• Announce new and renewing members via social media, blog posts, the newsletter, and local newspapers.
• Serve as staff liaison for the Ambassadors program: schedule meetings and distribute packets.
• Support Board of Directors meetings: invitations, packets, attendance, and records.
• Provide general support to Chamber committees, including Business Development, Legislative Affairs, United for Housing, Laurentian Mainstreets, and Leadership Laurentian.

Skills

Event planning

Communication

Organization

Relationship-building

Google Workspace

Canva

Tools

ChamberMaster

Constant Contact

TeamReach

Canva

Adobe products

Job description

The Laurentian Chamber of Commerce is the voice for business on Minnesota's eastern Mesabi Iron Range, serving the Quad Cities and surrounding communities. We support business development, retention, and expansion through advocacy, education, networking events, and strong community partnerships to help local businesses grow and the region thrive.

Our mission is to promote business through education and advocacy to advance the prosperity of the region. Members rely on us for connection, resources, and a strong collective voice with local and state leaders.

We're also proud to lead a Main Street program supporting downtown revitalization in Eveleth, Gilbert, Mountain Iron, and Virginia.

As our region pursues renewed growth, the Chamber is actively evolving to meet new opportunities. Through collaboration, innovation, and a strong commitment to our communities, we are working every day to support a thriving and resilient regional economy.

Summary

We're seeking a detail-oriented, people-loving multitasker to serve as our next Event & Marketing Coordinator. This is a highly visible role supporting both the daily operations of the Chamber office and the execution of member events, programs, membership, and communications. If you're energized by community, love planning events, and thrive in a fast-paced, mission-driven environment, we want to hear from you!

Key Responsibilities

Events & Programs

Plan and coordinate Chamber events, including logistics, promotion, set-up, and on-site execution.

Signature events: Golf Classic, Annual Dinner Gala, Funspiel, Women’s Leadership Summit, Leadership Laurentian, Ribbon Cuttings, and more.

Monthly events: Business Happy Hour (4th Wednesday), Breakfast Connections (2nd Wednesday).

Coordinate venues, catering, volunteers, permits, and budgets; follow event checklists (creating one if none exists).

Manage sponsorships, donations, and raffles, including submitting gambling permits and tracking raffle donation records.

Track sponsorships, registrations, and event finances; cash management for bookkeeper deposit; complete post-event reporting.

Set up meetings for event planning committees (Iron Range Job Fair, Women’s Leadership Summit, Golf Classic, Annual Gala, Curling): prepare agendas, attend meetings, and distribute minutes promptly.

Office Administration & Member Support

Serve as first point of contact for member and public inquiries by phone, email, and walk-in.

Open and process daily mail; route invoices to the bookkeeper and enter checks into ChamberMaster.

Manage the Chamber email inbox using organized folders for events, committees, and marketing correspondence.

Maintain Chamber materials, brochures, and a tidy, professional office environment.

Provide administrative support to the President/CEO and Board of Directors, including scheduling and correspondence.

Order office supplies and coordinate with vendors for printing, paper, and office needs.

Perform routine backups, software updates, and minor tech troubleshooting.

Maintain and update the ChamberMaster membership database, including new sign-ups and renewals.

Create and send monthly membership invoices and statements for outstanding balances.

Assemble and distribute new member packets and window clings; maintain the new member tracker.

Announce new and renewing members via social media, blog posts, the newsletter, and local newspapers.

Serve as staff liaison for the Ambassadors program: schedule meetings, prepare and distribute packets (agenda, minutes, new member tracker), and notify Ambassadors of events and ribbon cuttings.

Support Board of Directors meetings: invitations, prepare and distribute board packets (agenda, minutes, financials), attend meetings, and maintain records.

Provide general support to Chamber committees, including Business Development, Legislative Affairs, United for Housing, Laurentian Mainstreets, and Leadership Laurentian.

Marketing, Communications & Social Media

Create promotional content (flyers, social graphics, digital ads) in Canva – quality graphic design skills required.

Manage and update Chamber website content and the online event calendar.

Send the weekly e-newsletter and member-requested e-blasts via Constant Contact.

Maintain Facebook, Instagram, Twitter/X, and LinkedIn accounts, including responding to messages and comments.

Submit recurring ads and coordinate blog posts and monthly updates for local publications (Mesabi Tribune, Hometown Focus).

Other Duties

Schedule and manage conference room reservations; coordinate Zoom meetings and polls.

Schedule and coordinate ribbon cuttings.

Other duties as assigned in support of the Chamber's mission.

Qualifications

Previous experience in event planning, office coordination, or administrative support.

Excellent communication and relationship-building skills.

Highly organized, proactive, and flexible, with strong attention to detail.

Proficient in Google Workspace, Canva, and basic Adobe products; experience with ChamberMaster, Constant Contact, and TeamReach a plus.

Comfortable with recordkeeping, such as logging invoices and payments.

Comfortable using social media, digital platforms, and email marketing tools with the ability to quickly pick up new platforms and programs is a must.

Ability to manage multiple priorities and meet deadlines.

Willingness to work occasional early mornings and evenings for events.

Major events may require extended hours and heightened coordination.

What We Offer

A chance to work closely with community leaders and businesses.

A strong culture that believes in celebrating success and making a difference.

Four-day work week through summer. PTO. Cell phone stipend.