Administrative Assistant

Springwell; Waltham (MA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

3 weeks vacation year 1

Birthday off

13 paid holidays

3 paid personal days

15 paid sick days per year

Health and dental insurance

Job summary

Springwell seeks an experienced onsite Administrative Assistant to join our Administrative Team. The role offers a 37.5 hour week at $25.64/hr, supporting the Quality and Contract teams with broad administrative duties.

You will handle project materials, data entry, reports, audits, and documentation, while maintaining organized records and providing coverage for colleagues. A strong team player attitude is essential.

Qualifications

• Associates Degree or 2 years of administrative experience preferred.
• Experience in human services or business sector preferred.
• Ability to prioritize responsibilities and stay flexible with tasks.
• Positive attitude and willingness to support others.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with word processing, spreadsheets, and databases.

Responsibilities

• Provide administrative support for projects, including materials compilation, data entry, and running reports.
• Assist with on-site vendor audits and compilation of audit materials.
• Maintain organized contract documentation system.
• Perform general admin duties: data entry, mailing, faxing, calls, emails, scanning, copying, filing.
• Provide coverage for other admins and receptionist as needed.
• Keep supply rooms and meeting areas clean and organized.
• Perform additional office duties as requested.

Skills

Data entry

Report generation

Organization

Prioritization

Teamwork

Independent work

Communication

Education

Associates degree or 2 years admin experience

Tools

Word processing

Spreadsheets

Databases

Job description

Springwell is seeking an experienced onsite Administrative Assistant to join our growing Administrative Team!

The compensation for this role is $25.64/hr for a 37.5 hour work-week.

POSITION DESCRIPTION

The Administrative Assistant will provide overall administrative support for designated Springwell staff with specific support to Springwell’s Quality and Contract team.

Responsibilities for this position may include:

• Providing administrative support for projects, which may include compiling materials, data entry, and running reports
• Assisting with completion of vendor on site audits and compilation of audit related materials
• Maintaining a system of organization for contract documentation
• Administrative duties such as data entry, mailing, faxing, phone calls, e-mails, scanning, copying and filing
• Providing coverage for other administrative assistants and the receptionist as needed
• Maintaining cleanliness and organization of supply rooms, meeting rooms, and common areas
• Performance of other office duties as requested

QUALIFICATIONS

• Associates Degree or 2 years of administrative experience in an office setting preferred
• Previous experience in the human services or business sector preferred
• Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks
• A positive attitude and willingness to support others
• Ability to work independently as well as part of a team
• Strong organizational skills, attention to detail and ability to produce high quality work
• Knowledge of computer software applications such as word processing, spreadsheets, and databases

GENEROUS BENEFITS

• 3 weeks of vacation in first year
• Birthday off
• 13 paid holidays
• 3 paid personal days
• 15 paid sick days per year (You can accumulate up to 450hrs/12weeks)
• Health & dental insurance with employer contribution
• Life and long-term disability insurance at no cost to employee
• Flexible Spending Plan
• Employee Assistance Plan
• 401K Retirement Savings Plan w/ employer contribution
• Mileage reimbursement
• Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m., 4 day work week, 4.5 day work week, telecommuting work option, remote work option
• Employee referral bonuses
• Free parking
• Commitment to promoting from within

ABOUT US

For more than 40 years, Springwell has worked to help ensure that seniors and individuals with disabilities have the village they need and the support that is necessary for them to live at home with dignity and independence.

We are committed to our employees. We are focused on creating a supportive, open environment that values the people who make a difference – each and every member of our staff.

We are fiercely committed to creating equal opportunities for all regardless of race, color, sex, gender identity, sexual orientation, gender expression, national origin, age, language, and physical or mental disabilities.

We believe in and are looking for new staff who embrace:

• Accountability: At every level of the organization we are accountable: to the people we serve, to our funders, to our employees, to community professionals who rely on our support.
• Continuous Quality Improvement: We honor the fact that each of us is human, and we embrace a desire to examine the value and quality of our work and ask how we can provide a higher quality of service.
• Transparency: While we don't claim to be 100% transparent (there are certain things, like salaries and performance evaluations that are private) we continuously strive to be as open as possible.