Administrative Assistant

Wellspring Lutheran Services

Livonia (MI)

On-site

USD 19,000 - 27,000

Full time

14 days+

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Benefits offered by this job

Health, dental, and vision insurance

Paid time off and paid holidays

403(b) retirement plan with employer-‘

Employee Assistance Program (SupportLi

A supportive and collaborative team

Meaningful work that contributes to</n

Job summary

Wellspring Lutheran Services is seeking an Administrative Assistant to support the Child & Family Services team in Livonia. You’ll greet visitors, coordinate appointments, manage records, and assist with scheduling to help programs run smoothly.

You’ll collaborate with staff, families, and community partners, ensuring confidential information is handled carefully. The role emphasizes organization, accuracy, and timely execution of daily administrative tasks to support children and families.

Qualifications

1+ year general office/administrative experience
Strong communication, customer service, and organizational skills
Ability to manage confidential information and maintain documentation
High school diploma or GED preferred
Microsoft Office proficiency

Responsibilities

Greet visitors and coordinate appointments, maintaining records
Support staff with scheduling, documentation, and information flow
Ensure information is organized and accessible for programs and services
Assist with office coordination, donations, supplies, and admin systems
Help ensure smooth daily operations across multiple teams and projects

Skills

General office experience

Scheduling experience

Communication skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Web-based applications

Job description

Administrative Assistant | Supporting Those Who Serve Others

Wellspring Lutheran Services – New Directions, Livonia | Full-Time | Hourly $16.50

You may not be the person providing direct services to children and families, but you understand that meaningful work requires a strong foundation.

You know that when schedules are organized, information is accurate, phones are answered, resources are available, and staff have the support they need, programs can focus on what matters most—serving children, strengthening families, and changing lives.

By staying organized, solving problems, and helping others navigate daily responsibilities, you help create the foundation that allows meaningful work to happen. You understand that behind every successful team is someone helping keep everything running smoothly.

At Wellspring Lutheran Services, we're looking for an Administrative Assistant who understands that great support work creates opportunities for great outcomes.

As an Administrative Assistant, you'll serve as a vital member of our Child & Family Services team, helping staff, families, and community partners navigate the day-to-day details that support important programs and services. You'll often be the first person someone speaks with when they contact our office and one of the key people ensuring operations run efficiently behind the scenes.

Most importantly, your work will help our teams stay focused on supporting children and families throughout the community.

What Your Impact Will Look Like

You'll help create a welcoming and professional environment for families, visitors, and community partners who connect with our programs.

You'll support staff by managing critical administrative processes that help programs operate efficiently and effectively.

You'll help ensure important information is organized, accurate, and available when needed, contributing to quality services and positive outcomes for children and families.

You'll assist with scheduling doctors appointments for our youth, documentation, records management, communications, and office coordination that support the daily work of multiple teams and programs.

You'll become a trusted resource for coworkers, helping solve problems, answer questions, and keep things moving forward in a fast-paced environment.

You'll help manage office resources, donations, supplies, and administrative systems that directly support families receiving services.

Some days you'll be greeting visitors, coordinating appointments, and maintaining records. Other days you'll be helping staff prepare for meetings, managing office operations, organizing donations for families, or ensuring important information reaches the right people at the right time.

Every day, your work will help support the mission of serving children and families.

The Person We're Looking For

You enjoy supporting others, interacting with youth and helping teams succeed.
You thrive in environments where organization, attention to detail, and problem-solving are valued and needed.
You are dependable, professional, and comfortable managing multiple priorities.
You enjoy creating positive experiences for customers, clients, and coworkers.
You understand the importance of confidentiality and professionalism.
You are organized enough to keep track of details while remaining flexible when priorities change.
You want your work to contribute to something meaningful.

What You'll Bring

High school diploma or GED preferred.
1 + year(s) of general office, administrative experience and/or scheduling experience preferred.
Strong communication, customer service, and organizational skills.
Ability to work on projects/tasks and shift focus as needed to urgent responsibilities
Skilled and confident with Microsoft Office and web-based, computer applications.
Ability to manage confidential information and maintain accuracy in documentation.
A positive, team-oriented attitude and a willingness to support others.

Why Wellspring Lutheran Services?

At Wellspring Lutheran Services, every role contributes to our mission of strengthening children, families, and communities.

The work of our direct service staff would not be possible without professionals who provide administrative support, maintain organization, and help ensure programs run smoothly. As an Administrative Assistant, you'll be a valued part of that mission.

Your contributions may happen behind the scenes, but their impact will be felt throughout the organization and by the families we serve.

We Offer