Onsite Administrative Assistant — Data, Audits & Team Support

Springwell; Waltham (MA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

3 weeks vacation year 1

Birthday off

13 paid holidays

3 paid personal days

15 paid sick days per year

Health and dental insurance

Job summary

Springwell seeks an experienced onsite Administrative Assistant to join our Administrative Team. The role offers a 37.5 hour week at $25.64/hr, supporting the Quality and Contract teams with broad administrative duties.

You will handle project materials, data entry, reports, audits, and documentation, while maintaining organized records and providing coverage for colleagues. A strong team player attitude is essential.

Qualifications

• Associates Degree or 2 years of administrative experience preferred.
• Experience in human services or business sector preferred.
• Ability to prioritize responsibilities and stay flexible with tasks.
• Positive attitude and willingness to support others.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with word processing, spreadsheets, and databases.

Responsibilities

• Provide administrative support for projects, including materials compilation, data entry, and running reports.
• Assist with on-site vendor audits and compilation of audit materials.
• Maintain organized contract documentation system.
• Perform general admin duties: data entry, mailing, faxing, calls, emails, scanning, copying, filing.
• Provide coverage for other admins and receptionist as needed.
• Keep supply rooms and meeting areas clean and organized.
• Perform additional office duties as requested.

Skills

Data entry

Report generation

Organization

Prioritization

Teamwork

Independent work

Communication

Education

Associates degree or 2 years admin experience

Tools

Word processing

Spreadsheets

Databases

Job description

Springwell seeks an experienced onsite Administrative Assistant to join our Administrative Team. The role offers a 37.5 hour week at $25.64/hr, supporting the Quality and Contract teams with broad administrative duties.

You will handle project materials, data entry, reports, audits, and documentation, while maintaining organized records and providing coverage for colleagues. A strong team player attitude is essential.