Administrative Assistant

Amphenol; Wallingford (CT); On-site; USD 48,000 - 60,000; Full time

Job summary

Amphenol is seeking a full-time, on-site administrative professional for our Wallingford, CT offices. You will support the Tax Department and assist the CEO and CFO as needed, handling calendars, travel arrangements, expense reports, and on-site meeting logistics.

The role involves preparing presentations, data summaries, and ad-hoc reports while maintaining confidentiality. A self-starter mindset, flexibility, and professionalism are essential to succeed in this fast-paced environment.

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• Previous secretarial and administrative experience.
• Strong PC skills, including Microsoft Office tools, with advanced proficiency in Word, Excel and PowerPoint.
• Excellent interpersonal, organization, multi-tasking, oral and written communication skills.
• Must be a self-starter with excellent time management skills.
• Advanced attention to detail, results-oriented, comfortable in a fast-paced environment.
• Ability to occasionally work overtime on short notice.

Responsibilities

• Work closely with the Tax Department in a deadline driven environment.
• Maintain executive’s calendar and plan, arrange, and schedule travel for company events, conferences, group or large company meetings and appointments as assigned.
• Compile and submit executive expense reports.
• Help manage logistics of department meetings and provide on-site meeting support throughout the year.
• Compile information for inclusion in reports or presentation materials and prepare charts, graphs, and tables as necessary; satisfy multiple ad hoc reporting requests from executives.
• Prepare presentations, business communications, data summaries, and other documents to support the finance related departments and company business decisions and initiatives.
• Complete ad-hoc data requests; compile data from multiple sources.
• Process tax authority and vendor payments following financial control procedures.
• Receive, log and respond to correspondence, take initiative and follow established procedures without management review.
• Assist with special projects and assignments such as key meetings, conferences and special events, including offsite planning sessions, budget preparation and presentations.

Skills

MS Office proficiency

Excel

PowerPoint

Communication skills

Education

Bachelor's degree

Tools

Microsoft Word

Job description

Amphenol (www.amphenol.com) is one of the largest manufacturers on the planet that you’ve never heard of. Founded in 1932 in Chicago and now Headquartered out of Connecticut, Amphenol is a Fortune 500 company with more than 200,000 people throughout the world. Amphenol’s products are key ingredients in the products you use every day of your life, whether it be the cell phone in your pocket, the car you drive, or the network equipment behind your favorite app or website.

THE OPPORTUNITY

Position Overview

This is a full-time, on-site (not virtual) position at our offices in Wallingford, Connecticut. The ideal candidate will be a shared administrative resource for the the Tax Department, supporting the Vice President and his staff, from time to time this role would require assisting the executive assistants of the CEO and CFO as needed. The ability to anticipate, organize and summarize a high level of sensitive information is critical. Must be a self-starter who demonstrates flexibility, resourcefulness and have the ability to work independently, as well as under pressure in a team environment. A high degree of confidentiality and professionalism plus attention to detail is required for someone to be successful.

PRIMARY DUTIES & RESPONSIBILITIES

• Work closely and collaboratively with the Tax Department in a deadline driven environment.
• Maintain executive’s calendar and plan, arrange, and schedule travel for company events, conferences, group or large company meetings and appointments as assigned.
• Compile and submit executive expense reports.
• Help manage logistics of department meetings and provide on-site meeting support throughout the year.
• Compile information for inclusion in reports or presentation materials and prepare charts, graphs, and tables as necessary; satisfy multiple ad hoc reporting requests from executives.
• Prepare presentations, business communications, data summaries, and other documents to support the finance related departments and company business decisions and initiatives.
• Complete ad-hoc data requests; compile data from multiple sources.
• Process tax authority and vendor payments following financial control procedures.
• Receive, log and respond to correspondence, take initiative and follow established procedures without management review.
• Assist with special projects and assignments such as key meetings, conferences and special events, including offsite planning sessions, budget preparation and presentations.

CANDIDATE QUALIFICATIONS

• B.S Preferred or equivalent work experience
• Previous secretarial and administrative experience.
• Strong PC skills, including Microsoft Office tools, as well as advanced proficiency in Word, Excel and PowerPoint.
• Excellent interpersonal, organization, multi-tasking, oral and written communication skills. Must demonstrate flexibility, initiative, good judgment, resourcefulness, sense of urgency and professionalism in dealing with confidential information.
• Must be a self-starter with excellent time management skills.
• Advanced attention to detail, results-oriented, comfortable working in a fast-paced, deadline driven environment.
• Must be able to provide timely, high-quality and accurate work product.
• Ability to occasionally work overtime on short notice.