Administrative Assistant

Mental Health Systems, Inc.; Vista (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

Vista Behavioral Health Clinic in Vista, CA is seeking an Administrative Assistant to support clerical tasks, reception, and reporting while assisting with supplies and general office operations.

The role requires a High School Diploma or GED, proficiency in Microsoft Office and EHR software, and discretion in handling confidential information within a clinical setting.

Qualifications

• High School Diploma or GED required.
• Knowledge of Microsoft Office and EHR software preferred.

Responsibilities

• Screen and direct calls; provide reception duties.
• Prepare communications and reports for the PM.
• Use Microsoft Office, spreadsheets, and databases.
• Greet and assist visitors and clients.
• Log receipt of checks and deposits; process accordingly.
• Assist in facility operations: organization, cleanliness, inventory, orders.
• Open clients in the EHR and enter demographics; maintain confidentiality.
• Participate in scheduled program meetings.
• Other duties as assigned.

Skills

Microsoft Office

EHR software

Education

High School Diploma or GED

Tools

EHR software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Vista Behavioral Health Clinic Regular Full time over 30 hrs Professional Vista, CA, US

2 days ago Requisition ID: 4911

Salary Range: $25.00 To $26.00 Hourly

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values Integrity, Diversity, Mentorship, and Inclusion are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

JOB SUMMARY

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

RESPONSIBILITIES

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Communication and clerical duties. Screen and direct calls.
• Administrative support for the PM i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

QUALIFICATIONS

High School Diploma or GED required.

Knowledge of Microsoft Office and EHR software preferred.

PHYSICAL REQUIREMENTS

These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities.

Lifting/carrying heavy items Driving – in the course of job duties Using hands/fingers

Pushing/pulling/dragging items Standing for long periods Sitting for long periods

OTHER DUTIES

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions).