Administrative Assistant

WizeHire, Inc; Vista (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision Insurance

FSA

401(k) – matching

Life & AD&D Insurance

Disability Insurance

PTO 80 hours +

Job summary

DYADlaw, P.C. is seeking a proactive, organized Office Admin Assistant to support day-to-day office and client service operations in an in-office role at 380 S. Melrose Drive, Suite 414, Vista, CA 92081.

The ideal candidate is bilingual in English and Spanish, comfortable in a fast-paced professional environment, and able to handle confidential information with care and discretion. Responsibilities include coordinating administrative tasks, preparing client documents, processing correspondence,

Qualifications

• Bilingual in English and Spanish.
• Experience supporting office operations and client service is a plus.

Responsibilities

• Coordinate administrative tasks and maintain organization of client documents.
• Process correspondence and assist with FOIA and FBI fingerprint submissions.
• Maintain accurate case information and confidentiality.

Skills

Bilingual: English/Spanish

Job description

DYADlaw, P.C. is seeking a proactive, organized, and detail-oriented Office Admin Assistant to support our day-to-day office and client service operations.

This position plays an important role in supporting clients and the legal team by coordinating administrative tasks, preparing and organizing client documents, processing correspondence, assisting with FOIA and FBI fingerprint submissions, and maintaining accurate case information.

The ideal candidate is bilingual in English and Spanish, comfortable working in a fast-paced professional environment, and committed to providing excellent service while handling confidential information with care and discretion.

Work Environment

This is an in-office position located at 380 S. Melrose Drive, Suite 414, Vista, CA 92081.

Our work environment is fast-paced and deadline-driven. Team members are expected to demonstrate professionalism, accountability, accuracy, clear communication, and attention to detail.

Because immigration matters may involve sensitive or difficult circumstances, this position also requires empathy, discretion, and resilience. Team members should be comfortable learning new procedures and adapting to changes in processes and legal requirements.

Benefits

• Medical insurance – 100% employee premium coverage and 75% dependent premium coverage

• Dental and Vision Insurance

• FSA

• 401(k) – 100% match on the first 3% deferred and 50% match on the next 2%

• Life & AD&D Insurance

• Short-Term and Long-Term Disability Insurance

• PTO – 80 hours, increasing after 2 years of employment

• Paid Sick Leave in accordance with applicable California law and company policy

• 8 paid holidays per year

• Employee Development Program

Equal Employment Opportunity & Accommodations

DYADlaw, P.C. is an Equal Opportunity Employer. Employment decisions are made without regard to any characteristic protected by applicable federal, California, or local law.

Qualified applicants and employees must be able to perform the essential functions of the position with or without reasonable accommodation. DYADlaw, P.C. provides reasonable accommodations as required by applicable law.

Join our team and help us Define Your American Dream.