Bilingual Legal Admin Assistant – Client Services

DYADlaw, P.C.; Vista (CA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision Insurance

FSA

401(k) match

Life Insurance

Disability insurance

PTO 80 hours

Sick leave

Holidays 8/year

Development program

Job summary

DYADlaw, P.C. is seeking a proactive Office Admin Assistant to support day-to-day operations for clients and the legal team in Vista, CA.

The role coordinates administrative tasks, prepares client documents, handles correspondence, and assists with FOIA and FBI fingerprint submissions in a fast-paced environment. The ideal candidate is bilingual English/Spanish, committed to confidentiality, and capable of maintaining accurate case information while delivering professional, empathetic client

Qualifications

• Associate's degree or 1–3 years of administrative or clerical experience; legal or professional services preferred.
• Bilingual English/Spanish required due to regular communication with English- and Spanish-speaking clients.
• Strong organizational and time-management skills.
• Excellent attention to detail and document accuracy.
• Strong written and verbal communication skills.
• Proficiency with office technology, digital document systems, and case management software.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, adaptable, proactive, and collaborative.
• Maintain confidentiality with sensitive information.
• Commitment to DYADlaw's mission and immigrant communities.

Responsibilities

• Serve as a professional point of contact for clients and visitors.
• Maintain an organized, welcoming office environment.
• Assemble and distribute client welcome packets and final application packets.
• Prepare case documents for review, including contents pages and cover letters.
• Assist with FOIA requests and FBI fingerprint submissions.
• Process mail and coordinate in-person client appointments.
• Support USCIS correspondence and other case-related communications.
• Assist with scheduling and deadline coordination for attorneys.
• Update tasks, notes, and documents in the case management system.
• Process payments and maintain transaction records when applicable.
• Prepare reports, correspondence, and other admin documents.
• Coordinate with departments on shared tasks and initiatives.
• Suggest improvements to administrative processes and client service.
• Maintain confidentiality of sensitive client information and legal documents.
• This role provides administrative support only, not legal advice.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Attention to detail

Communication skills

Confidentiality

Client service orientation

Adaptability

Education

Associate's degree

Tools

Case management software

Digital documents

Job description

DYADlaw, P.C. is seeking a proactive Office Admin Assistant to support day-to-day operations for clients and the legal team in Vista, CA.

The role coordinates administrative tasks, prepares client documents, handles correspondence, and assists with FOIA and FBI fingerprint submissions in a fast-paced environment. The ideal candidate is bilingual English/Spanish, committed to confidentiality, and capable of maintaining accurate case information while delivering professional, empathetic client