Administrative Assistant

Meneses Law PLLC; Charlotte (NC); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Holidays

Job summary

Meneses Law, an immigration law firm in Charlotte, NC, seeks an energetic Administrative Assistant to support daily operations and client interactions.

You will handle bilingual communications in English and Spanish, manage filing and data entry, greet clients, and help coordinate schedules in a fast-paced, professional environment.

The role offers full-time hours, a comprehensive benefits package, and opportunities for training and career growth within a collaborative team.

Qualifications

• 1 year of office experience.
• Ability to read, write and speak in English and Spanish.
• Ability to work in a fast-paced, collaborative environment.
• Ability to maintain confidentiality.
• Able to type 45 WPM or more.
• Strong organizational skills.

Responsibilities

• Handle incoming calls and communications in Spanish and English.
• Manage filing system; e-file, paper file, and scanning.
• Record information as needed by following organizational instructions.
• Greet clients and visitors as needed by following organizational instructions.
• Update paperwork, maintaining documents and word processing.
• Help organize and maintain office shared areas.
• Perform general office duties and errands such as filing, typing, scanning, printing, following instructions, and meeting deadlines.
• Maintain office equipment as needed.
• Assist with client reception such as greeting clients, providing directions, scheduling clients, and answering/calling clients.
• Create, maintain, and enter information into databases.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Skills

Bilingual English/Spanish

Typing 45+ WPM

Reading comprehension

Active listening

Professionalism & confidentiality

KPI awareness

Tools

MS Office (Word/Excel)

Database entry basics

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Charlotte, NC, US

About the Company:

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary:

Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm toassistour clients seeking legal options.

Essential Functions/Responsibilities:

• Handling incoming calls and other communications in Spanish and English.
• Managing filing system ; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paper work, maintaining documents and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/ calling clients.
• Creating, maintaining, and entering information into databases.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities:

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to thrive in a fast paced, collaborative environment.
• Understanding and adhering to KPI’s and metrics.
• Able to type 45 WPMor more.
• Bilingual in English and Spanish.

Education and Experience:

• 1 year of Office Experience.

Physical Demands:

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to10 pounds.

Compensation & Benefits for Working at Meneses Law:

• Excellent Benefits (Medical, Employer Paid Dental ,Vision, Employer Paid Life Insurance , Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401kSafe HarborMatch
• Work Life Balance Schedule: OperationalHours are 8:00 a.m. to 5:00 p.m. with flexibility to work2 Saturdays a month.
• Business Professional Work Environment
• Structured Training programs
• Work with state-of-the-art technology
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety of volunteer events throughout the year.
• Must have the ability to work on a flexible schedule based on department and company needs

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.