Administrative Assistant

Prince William County; Virginia; On-site; USD 25,000 - 39,000; Part time

Job summary

Prince William County's Department of Criminal Justice Services is seeking a part-time Administrative Assistant (18.75 hours per week) to support front desk operations and daily office tasks. The role requires a high school diploma or GED, data entry skills, and the ability to manage a multi-line phone system.

The position involves scheduling clients, filing, copying/scanning documents, and restocking lobby materials. It is an on-site role with standard business hours.

Qualifications

• High school diploma or G.E.D. is required.
• Experience as a receptionist in a front office environment is preferred.
• Ability to perform data entry and operate a multi-line phone system.
• Proficient filing and organizational skills.

Responsibilities

• Handle front desk operations in a fast-paced environment.
• Learn and use department databases; perform data entry.
• Schedule clients and answer a multi-line phone system.
• Assist staff with copying/scanning documents and filing.
• Stock lobby flyers/brochures and maintain supplies.

Skills

Front desk operations

Data entry

Phone system

Filing

Scheduling

Customer service

Education

High school diploma or G.E.D.

Tools

Database software

Job description

Introduction

Are you looking for an opportunity to make a difference in the community? Do you have a strong desire to work in an agency that helps others make positive changes in their lives? Are you optimistic, able to make sound decisions and able to manage your time efficiently? Are you looking to expand upon your administrative skills and serve as a team player? Do you believe in working in a collaborative effort to ensure people are receiving the best services? If you have a passion to be part of an agency that empowers others to achieve success and assist them to improve upon their individual growth, Prince William County's Department of Criminal Justice Services is hiring for a part-time (18.75 hours per week) Administrative Assistant. Take your career to the next level and make Prince William County Criminal Justice Services your place of employment! SEE YOURSELF HERE!

About This Role

In this role, you will be challenged to master front desk operations in a fast-paced environment. Duties will include learning the various databases, data entry, scheduling clients, answering the multi-line phone system, filing, stocking flyers/brochures in the lobbies, assisting staff with copying/scanning documents, etc.

Minimum Requirements

High school diploma or G.E.D.

Preferences

• The successful candidate will have experience with Prince William County and/or Virginia criminal justice systems.
• Virginia Criminal Information Network (VCIN) or National Criminal Information Center (NCIC) certified
• Experience working as an administrative support role as a receptionist in a front office environment

Special Requirements

None.

Work Schedule

Part-time, 18.75 hours per week. Monday through Friday typically between 8 am and 5 pm

Starting Salary Range

$17.99 - $28.11 Hourly

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

Do you have a High School Diploma/GED or higher level of completed education?

• Yes
• No

02

Please quantify your years clerical/administrative support experience

• 4 or more years of experience
• 3 years of experience
• 2 years of experience
• 1 year or less experience
• No experience

03

Please quantify your front desk/reception experience and reflect this experience in your work history.

• 4 or more years of experience
• 3 years of experience
• years of experience
• 1 year or less experience
• No experience

04

Please select which administrative duties you have performed in your current or former position (check all that apply).

• Answer and forward calls using a multi-line phone system
• Enter and retrieve information from database
• Manage a high volume of data entry
• Maintain a large filing system
• None of the above

05

Please select the options that best reflect your customer service experience and responsibilities. Check all that apply.

• Daily contact with the public
• Working with customer transactions face to face
• Working with customers over the phone
• Resolving customer issues or complaints
• Providing written response to customer inquiries
• Front desk customer service
• Explaining policy and procedures
• No/limited experience in customer service

06

Are you Virginia Criminal Information Network (VCIN) or National Criminal Information Center (NCIC) certified?

• Yes
• No

07

Do you have experience working in the Prince William County courts and/or Virginia courts systems?

• Yes
• No

08

Do you have professional experience with Prince William County criminal justice system?

• Yes
• No
• Required Question