Administrative Assistant

Valdes Architecture & Engineering; Valparaiso (IN); On-site; USD 23,000 - 34,000; Full time

Job summary

Valdes Architecture & Engineering is seeking a receptionist/administrative assistant in Valparaiso, Indiana. The role requires 4+ years of relevant experience, a high school diploma, and strong MS Office skills to support management and the team daily.

Responsibilities include planning and scheduling work, budgeting assistance, travel requests, meeting room bookings, and maintaining records. Excellent interpersonal and organizational skills are essential, along with US work authorization.

Qualifications

• 4+ years of experience in receptionist/administrative support.
• High school diploma required; post-secondary education preferred.
• Proficiency in MS Word, PowerPoint, Excel and internet research.
• Excellent interpersonal and organizational skills; ability to work without visa sponsorship.
• US work authorization required.

Responsibilities

• Plan, organize and schedule work for self within scope.
• Make decisions that impact the department and workflow.
• Provide administrative support to management or a team.
• Handle duties including budget assistance, travel requests, room bookings, timesheets and expenses.
• Provide systems support and manage team correspondence.
• Utilize various software systems from word processing to ERP used by the business.

Skills

Interpersonal skills

Organizational skills

Research skills

Typing / keyboarding

MS Office proficiency

Attention to detail

Education

High school diploma

Post-secondary education preferred

Tools

MS Office Suite

Internet search

Job description

Responsibilities

• Makes decisions within scope of position and authority as well as independent decisions regarding planning, organizing and scheduling work for self
• Can also make decisions that have impact on the department
• Provides administrative support to management or a team
• Work will include general duties such as…
  • budget assistance
  • managing team requests for travel
  • meeting room bookings
  • timesheet/expense entry
  • systems support
  • staff changes
  • manage team correspondence
  • other secretarial duties
• Utilizes many different systems from word processing, spreadsheets, ERP and other software used by the business

Qualifications

• 4+ years of experience working as a receptionist, administrative assistant, or related position
• High school diploma required
• Post-secondary education preferred
• Keyboarding skills; Intermediate to Proficient skills in MS Office applications, specifically Word, Power Point, and Excel, and Internet Search Engines
• Attention to detail
• Strong ability to research and fact find
• Must possess exceptional interpersonal and organizational skills
• Must be able to work in the US without sponsorship now or in the future

$17 - $25 an hour

Salaries for all positions are based on a variety of factors, including but not limited to relevant experience, total years of experience in the industry, education, skills, and qualifications. Compensation may vary depending on the candidate’s individual background and expertise.Salaries are subject to fluctuation outside of the given range. The indicated range is not a commitment and meant as a guideline. All compensation, exempt or non-exempt status, and benefits will be discussed during the interview process.