Administrative Assistant

Ultimate Staffing Services; Sacramento (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Sacramento to provide essential clerical and organizational support for managers, employees, and clients. You will handle calls, scheduling, file management, and prepare documents to keep the office running smoothly.

The role requires a high school diploma or equivalent with 1+ years in administrative or related work, plus strong communication and time-management skills. Proficiency in MS Office is essential for daily tasks.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer-focused attitude.

Responsibilities

• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments, meetings, and conference rooms.
• Maintain calendars and coordinate travel arrangements.
• Prepare reports, presentations, and other business documents.
• File, organize, and maintain electronic and paper records.
• Assist with data entry and database management.
• Order office supplies and manage inventory.
• Greet visitors and provide professional customer service.
• Process incoming and outgoing mail and packages.
• Support various departments with administrative projects and special assignments.
• Maintain confidentiality of sensitive information.
• Perform other administrative duties as assigned.

Skills

Communication

Scheduling

Organization

Time management

Attention to detail

Customer service

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Salary: USD21 - USD24 per hour

Position Summary:
The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports managers, employees, and clients through a variety of tasks related to communication, scheduling, document management, and office coordination.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments, meetings, and conference rooms.
• Maintain calendars and coordinate travel arrangements.
• Prepare reports, presentations, and other business documents.
• File, organize, and maintain electronic and paper records.
• Assist with data entry and database management.
• Order office supplies and manage inventory.
• Greet visitors and provide professional customer service.
• Process incoming and outgoing mail and packages.
• Support various departments with administrative projects and special assignments.
• Maintain confidentiality of sensitive information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer-focused attitude.