Administrative Assistant

Better Collective; United States; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Private health insurance

Sick leave 100% paid

Canteen with free meals and drinks

Flexible working hours

Additional vacation days after two vac

Job summary

Better Collective is seeking an organized Administrative Assistant to join our Serbia Legal & Administration Team on a temporary maternity-leave replacement. The role is hybrid with a strong onsite presence, focusing on efficient office operations and accurate record keeping.

The successful candidate will manage onboarding, attendance tracking, document handling, and data archiving while supporting the Legal & Administration team in a fast-paced, high-energy environment.

Qualifications

• Attention to detail essential for accurate record-keeping and onboarding.
• Strong organizational skills to manage multiple onboarding tasks and documents.
• Proactive time management in a fast-paced, hybrid office environment.

Responsibilities

• Prepare and maintain employee files, draft resolutions, and dispatch onboarding materials and letters.
• Log working hours, manage absences, and process documentation for employee leave.
• Register/deregister employees on CROSO portal and coordinate health insurance enrollments.
• Maintain accurate databases, organize and archive documents, and perform regular data entry updates.
• Support day-to-day administrative tasks for the Legal & Administration team.

Skills

Attention to detail

Organizational skills

Time management

English language

Education

High school diploma / IV level

Job description

We are seeking an organized, detail-oriented Administrative Assistant to join our Serbia Legal & Administration Team for a temporary role covering maternity leave. This is a hybrid position with a strong focus on onsite presence. If you possess excellent time management skills and thrive in a vibrant, dynamic, and high-energy office environment, we would love to connect.

Key responsibilities

• Administration & Onboarding: Prepare and maintain employee files, draft resolutions, and dispatch onboarding materials, invitation letters, and business trip decisions
• Leave & Attendance Tracking: Log working hours, manage absence records, and process documentation for employee leave
• Portal & Insurance Coordination: Register/deregister employees on the CROSO portal (under senior guidance), manage private health insurance enrollments/cards, and help coordinate mandatory medical exams
• Data Management & Archiving: Maintain accurate database records, organize and archive official documents, and perform regular data entry updates
• General Office & Legal Support: Handle printing, scanning, document uploads, answer main office calls, office Supplies and assist with day-to-day administrative tasks for the Legal & Administration team

Job requirements

• Education: High school diploma / IV level of any education
• Language Skills: Good knowledge of English language
• Key Soft Skills: Exceptional attention to detail, strong organizational abilities, and proactive time management
• Employment Type: Temporary contract (Maternity Leave Replacement)
• Work Model: Hybrid (onsite focus in our office)
• Key Soft Skills: Exceptional attention to detail, strong organization, and proactive time management
• Work Environment: Comfortable working in a vibrant, dynamic working environment

Benefits

• Private health insurance
• Sick leave 100% paid
• Canteen with free meals and drinks
• Flexible working hours
• Additional vacation days after two years in the company

We also provide up-to date equipment, entertainment facilities in a modern office right in the city center and more.

Note

Flexible working hours and occasional work from home options in Better Collective help us achieve proper work-life balance. We strongly believe in the magic of teamwork, though, so we come to the office at least three days a week to keep the team spirits high.

Application Deadline

We look forward to hearing from you and accept applications until 11th September.

Expected start date

as soon as possible.