HR Operations Specialist

Crystalia Glass; Northern (KY); Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Fully remote work

Competitive compensation

Paid time off

Exposure to US market operations

Job summary

Crystalia Glass is seeking an organized HR Operations Specialist (Russian & English) to join our remote team. You will manage day-to-day HR administration, maintain clean employee data, handle time tracking via Uattend, and support payroll preparation.

This role is ideal for someone with 1–2+ years of HR experience and a Bachelor's in HR or a related field, fluent in Russian and English. You will work in a fully remote, international environment using Workable, Google Workspace, ClickUp, and

Qualifications

• 1–2+ years of HR administration, HR operations, or payroll support.
• Bachelor's degree in HR, Business Administration, or related field.
• Fluent Russian and English (C1+) with strong written and verbal communication skills.

Responsibilities

• Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
• Support administrative processes across the entire employee lifecycle (onboarding, transfers, terminations, status changes).
• Track and monitor working hours, absences, and leave records via Uattend and coordinate with managers to resolve discrepancies.
• Consolidate and prepare payroll input data for the Finance/Payroll team and help resolve discrepancies.
• Draft and distribute clear HR communications and serve as a point of contact for HR procedures.
• Maintain HR databases and assist in refining HR templates and workflows.

Skills

Attention to detail

Organizational skills

Independent worker

Data privacy

Education

Bachelor's degree in HR or related field

Tools

Workable

Uattend

Google Workspace / MS Office

ClickUp

Asana

Job description

We are looking for an organized, detail-oriented, and reliable HR Operations Specialist (russian & english) to join our team. In this role, you will be responsible for ensuring smooth day-to-day HR administrative operations, maintaining clean employee data, managing time tracking, supporting payroll preparation, and leading internal HR communications.

If you thrive in an international remote environment, enjoy structuring operational processes, and have hands-on experience with modern HR tools, we would love to hear from you!

Key Responsibilities

• Employee Lifecycle & Records Administration:
• Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
• Support administrative processes across the entire employee lifecycle (onboarding, internal transfers, terminations, and status changes).
• Ensure document compliance and structured digital archiving.
• Time Tracking & Attendance:
• Track and monitor working hours, absences, and leave records via Uattend.
• Coordinate with department managers and employees to resolve any time tracking or timesheet discrepancies.
• Payroll Preparation Support:
• Consolidate and prepare monthly/bi-weekly payroll input data (working hours, leaves, status updates) for the Finance/Payroll team.
• Help resolve payroll-related data discrepancies to ensure accurate and timely processing.
• Internal HR Communications:
• Draft and distribute clear, timely company-wide announcements on HR policies, procedural updates, organizational changes, and lifecycle events.
• Serve as a reliable point of contact for employee inquiries regarding HR procedures.
• HR Reporting & Process Optimization:
• Maintain HR operational databases and prepare periodic HR reports.
• Assist in refining operational workflows, HR templates, and administrative standards.

Experience: 1-2+ years of experience in HR administration, HR operations, or payroll support.

Education: Bachelor's degree in HR, Business Administration, or a related field (HR certifications are a plus).

Languages: Fluent Russian and English (C1+ level) with strong written and verbal communication skills.

Software & Tools:

• Experience with HRIS & ATS platforms (e.g., Workable).
• Experience with time-tracking systems (e.g., Uattend).
• Proficiency in Google Workspace / MS Office (especially spreadsheets/Excel).
• Familiarity with task management tools (e.g., ClickUp, Asana).

Core Competencies:

• Exceptional attention to detail and process discipline.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment.
• High commitment to data privacy and confidentiality.

• Fully remote work (you can be located anywhere in the world).
• Competitive compensation package (will be discussed with successful candidates).
• Benefits: paid vacation days + sick leave.
• Opportunity to work directly with the CEO and top management.
• Exposure to US market business operations and strategic projects.
• Dynamic environment with opportunities for professional growth.