Administrative Assistant

Vectrona, LLC; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

Vectrona seeks an experienced Administrative Assistant to support Military Legal operations in Hampton Roads. You will provide administrative and clerical support, prepare legal correspondence, maintain records and databases, and coordinate communications for Government personnel.

The ideal candidate has at least three years of admin experience in a DoD environment, proficiency with Microsoft Office and SharePoint, and a strong ability to manage multiple priorities with high accuracy.

Qualifications

• Three+ years of administrative support experience in Military Legal or DoD environment.
• Knowledge of Navy correspondence standards and MILPERSMAN, UCMJ, JAGMAN.
• Proficient with MS Office Suite and government software applications.

Responsibilities

• Provide administrative and clerical support, maintain records, and develop reports.
• Draft and process legal correspondence and forms per DoD requirements.
• Screen calls and visitors, route inquiries to appropriate personnel.
• Maintain electronic/hard copy filing systems and databases for accuracy.

Skills

Administrative experience

Communication skills

Records management

Education

Associate’s degree in business administration

Tools

Microsoft Office

SharePoint

Access

Job description

Status: Contingent upon contract award

Location: Hampton Roads

Start date: September 1

Security Clearance: Secret

Salary range: $52,000 to $72,000

Travel: Minimal travel as required to support customer meetings and mission requirements.

Background: Vectrona is seeking an experienced Administrative Assistant to provide administrative and clerical support to Military Legal operations. The successful candidate will support daily office functions, prepare legal correspondence, maintain records and databases, coordinate communications, and assist Government personnel by ensuring administrative processes are executed accurately, efficiently, and in accordance with Department of the Navy policies and procedures.

Day-to-Day Responsibilities:

• Provide administrative and clerical support, including preparing correspondence, maintaining records, managing files, and developing reports and spreadsheets.
• Draft, review, and process legal correspondence, reports, forms, and other documentation in accordance with Department of the Navy and Military Legal requirements.
• Screen telephone calls, visitors, and incoming correspondence while directing inquiries to the appropriate personnel.
• Maintain electronic and hard copy filing systems, databases, and office records to ensure accuracy and compliance with established procedures.
• Conduct administrative research, compile information, and prepare summaries, reports, and responses for Government leadership and Military Legal staff.
• Support workflow management by tracking production metrics, identifying administrative issues, and assisting with process improvements.
• Utilize Microsoft Office Suite, SharePoint, and other Government software applications to support daily operations.
• Coordinate with Government personnel and external organizations while providing professional customer service and administrative support.

Preferred Education/Degree:

• Associate’s degree in business administration, Office Administration, Legal Studies, or a related field.

Preferred Knowledge, Skills and Qualifications:

• Minimum of three (3) years of administrative experience supporting a Military Legal office or similar Department of Defense environment.
• Knowledge of Department of the Navy correspondence standards and Military Legal administrative procedures.
• Familiarity with the Military Personnel Manual (MILPERSMAN), JAGMAN, and Uniform Code of Military Justice (UCMJ).
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.
• Strong organizational, communication, and records management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Excellent customer service and interpersonal skills with the ability to interact professionally with military personnel, leadership, and external stakeholders.

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.

Employment with Vectrona is “at will” in accordance with Federal/State laws.

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment