Administrative Assistant

Mai Placement; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

Mai Placement is seeking an Administrative Assistant to support the Cost Reporting and Compliance division of a growing homecare agency in Lakewood, NJ. The role focuses on document gathering, coordinating across departments, and keeping internal systems organized and on track.

Ideal candidates are exceptionally organized, detail-oriented, and proactive, with strong communication skills and comfort working in a collaborative remote environment.

Qualifications

• Administrative experience (healthcare or regulated industry preferred).
• Exceptional organization, responsiveness, and detail orientation.
• Ability to manage multiple deadlines and follow up without micromanaging.
• Proficiency with spreadsheets, cloud folders and digital records.
• Strong communication skills and ability to collaborate in a remote environment.

Responsibilities

• Assist with document collection for cost reports (payroll, invoices, etc.).
• Organize files and coordinate with department heads to meet deadlines.
• Track reporting requirements and coordinate submission timelines.
• Maintain internal logs and status updates on compliance progress.
• Support the Director of Cost Reporting with other admin duties as needed.

Skills

Organized

Attention to detail

Deadline management

Strong communicator

Tech-savvy

Tools

Spreadsheets

Cloud folders

Digital records

Job description

Administrative Assistant

Lakewood, NJ

65-85K

We’re looking for a sharp, organized administrative assistant to support the Cost Reporting and Compliance division of a growing homecare agency. You’ll help gather documents, coordinate across departments, and keep internal systems organized and on track. This role is perfect for someone with excellent attention to detail, a proactive mindset, and strong follow-through.

Key Responsibilities

• Assist with document collection for cost reports (payroll, invoices, etc.)


• Organize files and follow up with department heads to meet deadlines


• Track reporting requirements and coordinate submission timelines


• Maintain internal logs and status updates on compliance progress


• Support the Director of Cost Reporting with other admin duties as needed

Ideal Candidate

• administrative experience (healthcare or regulated industry preferred)


• Exceptionally organized, responsive, and detail-oriented


• Can manage multiple deadlines and follow up without being micromanaged


• Tech-savvy and comfortable with spreadsheets, cloud folders, and digital records


• Strong communicator who thrives in a collaborative remote environment