Administrative Assistant

Ryan; United States; Hybrid; USD 27,000 - 40,000; Full time

Benefits offered by this job

Hybrid work

Remote work options

Award-winning culture

Generous PTO

Parental leave top-up

Gym membership reimbursement

Health benefits day one

RRSP with employer match

Tuition reimbursement

Job summary

Ryan is seeking an Administrative Assistant to support a Service Delivery team with professional, organized administration and a client-focused attitude. The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced environment.

Responsibilities include calendar and travel management, file preparation in Excel/Access, and effective communication with internal and external stakeholders. Post-secondary education and 1–2 years of related experience are preferred.

Qualifications

• Post-secondary education and 1–2 years related administrative support experience required.
• Saskatoon Business College and Saskatchewan Polytechnic credentials considered assets.
• Intermediate knowledge of Microsoft Word, Excel, Access, PowerPoint, Outlook and Internet navigation.

Responsibilities

• Maintains communications (email, written, phone, and fax) for team members.
• Makes travel arrangements for team members as needed.
• Handles and safeguards confidential information and sensitive material.
• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines observed.
• Answers telephone calls and takes accurate, concise messages, escalating appropriately.
• Creates files for clients and projects using Microsoft Word, Excel and Access.
• Uses strong grammar, spelling, and proofreading skills.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Outlook

Internet research

Education

Post-secondary education

Saskatoon/ Saskatchewan credentials asset

Job description

Why Ryan?

• Hybrid and Remote Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO) Benefits
• Up to 20 Weeks of Parental Leave Top-up (Adoption Included
• Monthly Gym Membership OR Gym Equipment Reimbursement
• Health and Dental Benefit Eligibility Effective Day One
• RRSP with Employer Match
• Tuition Reimbursement After One Year of Service

The Administrative Assistant uses experience and professionalism to support a team of Service Delivery professionals in their daily responsibilities. The position's primary focus is to provide outstanding administrative support, while representing the Firm in a professional manner, maintaining a positive attitude and functioning as a team player.

Successful Ryan team members embrace and live Ryan's values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan's Key Results

People:

• Maintains communications (e-mail, written, phone, and fax) for team members.
• Makes travel arrangements for team members as needed.
• Handles and safeguards confidential information and sensitive material.

Client:

• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed.
• Answers telephone calls and takes accurate and concise messages, escalating appropriately.
• Creates files, as needed, for clients and projects utilizing Microsoft® Excel and Access.
• Utilizes strong grammar, spelling, and proofreading skills.

Value:

• Tracks and reports time and expenses in detail for self and Manager as needed.
• Organizes and prioritizes multiple tasks and completes them under time constraints.
• Assists with other projects as needed.
• Performs other duties as assigned.

Education and Experience:

Post-secondary education required with one to two years related administrative support experience. Saskatoon Business College and Saskatchewan Polytechnic credentials considered an asset.

Computer Skills:

To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver's license required.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Work Environment:

• Standard indoor working environment.
• Occasional long periods of sitting while working at computer.
• Occasional long periods of standing while copying.
• Position requires regular interaction with employees at all levels of the Firm; interface with clients and external vendors as necessary.
• Independent travel requirement: 0 to 10%.

Equal Opportunity Employer: disability/veteran