Project Manager, Facilities, Real Estate and Office Development

Ryan, LLC; Plano (TX); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work options

PTO and leave policies

14 weeks of paid parental leave (adopt

Gym membership reimbursement

401K with employer match

Tuition reimbursement

Fertility assistance

Sabbatical eligibility

Job summary

Ryan, LLC is seeking a Project Manager, Facilities to lead office startup, relocation projects, and ongoing operations. You will coordinate furniture, procurement, vendor relations, budgets, and site services across multiple locations.

Responsibilities include strategic direction, project planning, and ensuring projects meet timelines and cost targets while maintaining high service standards. Hybrid work and strong benefits are offered.

Qualifications

• Bachelor’s degree in related field preferred with eight years related experience.
• Ability to handle multiple projects simultaneously for multiple locations and priorities.
• Broad knowledge of design, construction, building systems, space planning.

Responsibilities

• Develop and execute facility relocation projects and furniture procurement.
• Coordinate with Facilities and field leadership on project delivery and budgets.
• Monitor vendor performance, reconcile invoices, and manage schedules.
• Define requirements, source vendors, and ensure on-time installation within budget.

Skills

Project management

Vendor coordination

Budgeting

Communication skills

Facilities operations

Education

Bachelor’s degree (related field)

Tools

AutoCAD

Microsoft Office

Job description

Why Ryan?

• Hybrid Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO)
• Benefits 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement Benefits Eligibility Effective Day One
• 401K with Employer Match
• Tuition Reimbursement After One Year of Service
• Fertility Assistance Program
• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Project Manager, Facilities (“Project Manager”) facilitates the Firm’s new office startup, relocation projects, and operations, as well as coordinating solutions to furniture and other issues in current offices.

Responsibilities

• Responsibilities include developing and executing facility relocation projects, furniture procurement, delivery, installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, and invoice reconciliation, as well as other operational services.
• The Project Manager coordinates these tasks with Facilities and field leadership and personnel.
• Duties and Responsibilities aligned with Key Results: People Assists real estate personnel with construction punch list resolution and correction activities nationally.
• Provides strategic/tactical direction on all projects, so they meet current and anticipated corporate requirements and objectives.
• Client Conducts on‑site office visits to ensure the office is properly equipped, recommends appropriate remedies, and manages office enhancement items.
• Defines, sources, recommends, procures, and ensures that facilities‑related products and services are delivered and installed on schedule and at negotiated cost.
• Manages service‑related issues, vendor reporting, and payments; maintains spreadsheets; and facilitates the process for visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases at locations nationally.
• Identifies and offers solutions for operational issues, potential problems, and efficiency predicaments.
• Monitors construction project schedules in order to plan and schedule multiple vendor product deliveries and installations according to each property management’s rules and regulations.
• Reconciles invoices and contracts for services performed by outside vendors and approves invoices for payment.
• Value Develops detailed project plans, sources vendors and bids, creates purchase orders, and executes appropriately to ensure all office/employee relocation projects are completed on time, within budget, and according to pre‑established specifications.
• Participates in preliminary architectural and engineering design and specifications planning to ensure office functionality needs are met.
• Develops requirements, obtains quotes, initiates purchases, and coordinates delivery and installation of rental furniture at temporary office locations.
• Tracks rentals and coordinates removal of office furniture at the end of determined lease term.
• Communicates the Firm’s objectives and standards to vendors, contractors, and consultants and continually monitors performance to assure full compliance with established standards.
• Initiates bids and scopes of work; organizes, schedules, and coordinates various vendors (security systems, audio/visual repairs, HVAC, electricians, plumbers, painters, etc.) for routine service requests.
• Researches issues, seeks solutions, analyzes bids, and recommends alternative paths of action for national purchasing and maintenance programs.
• Assists in identifying best practices and on‑going updates to the Firm’s procedures and policies.
• Performs other duties as assigned.

Education and Experience

Bachelor’s degree in related field preferred with eight years related experience.

Other Skills and Abilities

Ability to handle multiple projects simultaneously for multiple locations and prioritize tasks based on changing circumstances. Broad knowledge and understanding of design, construction, building systems, space planning, and other real estate disciplines. Management and coordination of Facilities projects, relocations, and associated multi‑vendor activities. Ability to adapt quickly to change. Premier customer service and team work commitment. Procurement and inventory management. Vendor sourcing, negotiations, product research, and financial analysis. Knowledge of building systems, office systems, furniture, and equipment. Ability to use discretion, good judgment, and decision skills on projects. Ability to work independently on remote projects to successful completion. Above average verbal and written communication skills. Ability to effectively communicate with all levels of management.

Computer Skills

To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Outlook, and Internet navigation and research, and basic knowledge of AutoCAD is preferred.

Certificates and Licenses

Valid driver’s license required.

Supervisory Responsibilities

This position supervises vendor personnel and activities while on projects, providing direction with scheduling, work adjustments, and corrections and checking for quality, accuracy, and completeness.

Work Environment

Standard indoor working environment. Occasional long periods of sitting while working at computer. Frequently required to stand, walk, and use business equipment daily, such as personal computer, scanner, copier, facsimile, telephone, etc. Must be able to lift, carry, push, or pull up to 50 lbs. Position requires moderate exertion to assist with office moves. Position requires regular interaction with employees at all levels of the Firm and interface with external vendors as necessary.

Independent travel requirement

up to 30%.

Equal Opportunity Employer

Equal Opportunity Employer: disability/veteran Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives. Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non‑immigrant status). Job duties related to this role are to be conducted in a manner that adheres to privacy laws, as well as follows internal governance related to protecting confidential information and trade secrets, and to securing data and company records. Equal Employment Opportunity/Affirmative Action/Accommodation Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law. It is Ryan's policy to make reasonable accommodation for qualified individuals with disabilities. Please contact our People Group at 972.934.0022 or [e-mail] if you are interested in applying and need assistance to submit your application, or if you are interested in a position and believe you may require a reasonable accommodation in order for you to perform its essential functions. *Notice to Canada Candidates – In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Canadian Human Rights Act, Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request.Ryan welcomes and encourages applications from people with disabilities*. Please access our Privacy Notice in relation to this at the following link for additional information on how we protect and handle personal information. To change or modify any personal information previously provided, please access our Data Subject Access Request form.