Administrative Assistant

Express Employment Professionals - Cincinnati East; Tyler (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Express Employment Professionals in Tyler, TX is seeking an Admin Assistant to provide comprehensive administrative support to the Project Manager. You will own day-to-day duties, prepare contracts, manage project paperwork, and organize documentation using Fieldwire.

The role requires strong communication, detail orientation, and the ability to handle multiple priorities in a fast-paced environment. Experience as an Administrative Assistant or Office Manager is required, with construction

Qualifications

• Prior experience as an Administrative Assistant or Office Manager is required.
• Construction company experience is a major plus.
• Excellent attention to detail and accuracy.
• Strong written communication and professional writing skills.
• Strong computer skills and ability to learn new software quickly.
• Experience with Fieldwire is preferred.
• Highly organized with excellent time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong follow-through and ability to stay on top of outstanding tasks.
• Proactive attitude — you see what needs to be done and take care of it.
• Go-getter mentality with a willingness to take ownership.
• Strong work ethic and dependable attendance.
• Ability to work independently while also being a strong team player.
• Professional communication skills and a positive attitude.

Responsibilities

• Provide comprehensive administrative support to the Project Manager.
• Take ownership of day-to-day administrative duties to free up the Project Manager to focus on project management and field operations.
• Prepare and manage contracts, subcontracts, and project paperwork.
• Use Field wire to organize, manage, and maintain project documentation and administrative tasks.
• Prepare invoices and pay applications for the Project Manager to review and approve.
• Maintain accurate project files, records, documentation, and correspondence.
• Assist with project-related paperwork, tracking, and follow-up.
• Communicate professionally with subcontractors, vendors, clients, and team members as needed.
• Ensure documents are completed accurately, organized properly, and submitted on time.
• Identify administrative needs before they become problems and take initiative to address them.
• Assist the Project Manager with additional administrative and organizational tasks as needed.

Skills

Attention to detail

Written communication

Time management

Team player

Independent worker

Proactive attitude

Tools

Fieldwire

Job description

Express Employment Professionals is seeking applicants for an Admin Assistant position for Tyler, TX. We are a full-service Staffing Firm where we work with companies in East Texas that have full-time, part-time and temporary. Since we cannot guarantee placement, there is no fee for using our services!

In this role, you will:

• Provide comprehensive administrative support to the Project Manager.
• Take ownership of day-to-day administrative duties to free up the Project Manager to focus on project management and field operations.
• Prepare and manage contracts, subcontracts, and project paperwork.
• Use Field wire to organize, manage, and maintain project documentation and administrative tasks.
• Prepare invoices and pay applications for the Project Manager to review and approve.
• Maintain accurate project files, records, documentation, and correspondence.
• Assist with project-related paperwork, tracking, and follow-up.
• Communicate professionally with subcontractors, vendors, clients, and team members as needed.
• Ensure documents are completed accurately, organized properly, and submitted on time.
• Identify administrative needs before they become problems and take initiative to address them.
• Assist the Project Manager with additional administrative and organizational tasks as needed.

We like to hear from candidates with the following:

• Prior experience as an Administrative Assistant or Office Manager is required.
• Construction company experience is a major plus.
• Excellent attention to detail and accuracy.
• Strong written communication and professional writing skills.
• Strong computer skills and ability to learn new software quickly.
• Experience with Fieldwire is preferred.
• Highly organized with excellent time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong follow-through and ability to stay on top of outstanding tasks.
• Proactive attitude — you see what needs to be done and take care of it.
• Go-getter mentality with a willingness to take ownership.
• Strong work ethic and dependable attendance.
• Ability to work independently while also being a strong team player.
• Professional communication skills and a positive attitude.