Administrative Assistant

Holder Construction; Town of Lancaster (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Annual bonus

Paid time off

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Shift differential pay

Job summary

Holder Construction is seeking an Administrative/Accounting Professional to join our Project Management team on our Lancaster, TX project. This is a full-time, in-person position.

You will coordinate daily administration, process paperwork (invoices, pay apps, liens, insurance certificates), and assist payroll and HR onboarding. Qualifications include 5+ years in office administration; strong Excel/Word skills; Associate degree or higher; construction experience is a plus; excellent

Qualifications

• 5+ years in office administration or related field
• Strong proficiency in Excel, Word, email and other computer skills
• Excellent communication, detail-oriented, organized and dependable

Responsibilities

• Coordinate daily administration for the job/project
• Process paperwork (invoices/pay applications, liens, certificates)
• Assist payroll and HR onboarding as needed
• Collaborate with project team and other departments to complete tasks

Skills

Excel

Word

Payroll

Office software

Education

Associate degree or higher

Job description

ABOUT US

Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:

• Annual bonus program
• Paid time off
• Health, dental, vision, and life insurance
• 401(k)-retirement plan
• Night and swing shift differential pay for select roles

We are looking for an Administrative/Accounting Professional to join our Project Management team on our project in Lancaster, TX. This is a full-time, in-person position.

Key Responsibilities

• Coordinate with the project team to oversee and process daily administration for the job/project, including ordering and maintaining all office supplies, managing expense reports, payroll, and mail.
• Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements.
• Help manage Subcontractor workflow as it relates to the review and approval process of Trade Subcontractors.
• Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks.
• Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork.

Qualifications

Required:

• 5+ years of experience in office administration or a related field.
• Strong proficiency in Excel, Word, email, and other relevant computer skills.
• Strong work ethic, detail-oriented, organized, professional, dependable, and excellent communication skills.

Preferred:

• Associate degree or higher.
• Experience in the construction industry.
• Previous experience with D365 Finance and Operations software.

Holder is committed to Equal Opportunity Employment (EOE).

Substance abuse testing and a background screening is a condition of employment andHolder Construction does not sponsor applicants for immigration status or benefits.