Office Assistant

Express Employment Professionals - Cincinnati East; Tyler (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Express Employment Professionals is seeking an Office Assistant to support a Tyler Area Company with administrative tasks and client interactions. Responsibilities include answering calls, supporting owners and staff, assisting with bids, and handling accounts payable and job costing.

Ideal candidates will have prior administrative or office management experience, be proficient with Microsoft Word/Excel/Outlook, and able to work independently while maintaining confidentiality.

Qualifications

• Minimum administrative experience or office management exposure.
• Experience handling multi-line phone systems is required.
• Solid organizational and communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Answer and direct calls using a multi-line phone system
• Provide administrative support to company owners and office staff
• Assist with bid preparation and processing, including copying, filing, and faxing documents
• Enter accounts payable invoices and assist with job costing activities
• Manage a variety of office duties while prioritizing multiple tasks and deadlines
• Maintain confidential information and professional client relationships
• Provide backup support for front office operations as needed

Skills

Phone systems

Administrative experience

Organizational skills

Communication skills

Tools

Timberline

Microsoft Word

Microsoft Excel

Microsoft Outlook

Internet applications

Job description

Express Employment Professionals is seeking applicants for an Office Assistant position for a Tyler Area Company! We are a full-service Staffing Firm where we work with companies in East Texas that have full-time, part-time and temporary opportunities. Since we cannot guarantee placement, there is no fee for using our services! In this role, you will:

• Answer and direct calls using a multi-line phone system
• Provide administrative support to company owners and office staff
• Assist with bid preparation and processing, including copying, filing, and faxing documents
• Enter accounts payable invoices and assist with job costing activities
• Manage a variety of office duties while prioritizing multiple tasks and deadlines
• Maintain confidential information and professional client relationships
• Provide backup support for front office operations as needed

We like to hear from candidates with the following:

• Previous administrative assistant or office management experience
• Multi-line phone experience required
• Construction industry experience preferred
• Knowledge of accounts payable and job costing
• Proficiency with Microsoft Word, Excel, Outlook, and Internet applications
• Experience with Timberline software is a plus
• Strong organizational, multitasking, and communication skills
• Professional, mature, self-motivated, and able to work independently
• Ability to handle confidential information with discretion