Administrative Assistant

Ardent Health Services; Tulsa, Northern (OK, KY); On-site; USD 40,000 - 52,000; Full time

Job summary

Ardent Health Services in Tulsa, OK is seeking a day shift, full-time Project Coordinator / Administrative Assistant to support multiple healthcare projects. You will keep tasks on time, within budget, and within scope, while coordinating with clinic teams.

The role requires strong organizational skills, basic data reporting, and ability to back up Purchasing staff as needed; previous admin experience in a healthcare setting is a plus.

Qualifications

• High School/GED required.
• Experience in project coordination or admin support preferred.
• Healthcare setting experience is a plus.

Responsibilities

• Oversee a variety of projects to ensure timely completion within budget and scope.
• Lead flu and Covid season ordering and weekly vaccine inventories in outpatient clinics.
• Manage annual inventories and conduct ongoing cycle inventories as needed.
• Assist with cost center transfers and monthly reports processing.
• Manage the Courier Route and related logistics.
• Run monthly pharmacy reports and process invoices as required.
• Provide backup support to Purchasing Department staff.

Skills

Project coordination

Administrative support

Data reporting

Education

High School/GED

Job description

Join our team as a day shift, full-time, Project Coordinator / Adiministrative Assistant in Tulsa, OK.

Why Join Us?

Thrive in a People-First Environment and Make Healthcare Better

• Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.
• People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.
• Make Healthcare Better: We use advanced technology to support our team and enhance patient care.

Get to Know Your Team:

• Utica Park Clinic, founded in 1982, is a multi-specialty medical group with more than 300 employed physicians and advance practice providers representing more than 30 specialties across 82 sites in Oklahoma, serving 21 communities.

• The Project Coordinator is responsible for overseeing a variety of projects ensuring they are completed on time within budget and scope.
• Leads Flu and Covid season ordering. Conducts weekly flu vaccine inventories with outpatient clinics.
• Oversees all annual inventories and conducts inventories throughout the year as needed.
• Assists with cost center transfers and processing monthly reports.
• Manages the Courier Route.
• Is responsible for running monthly pharmacy reports and processing invoices as needed.
• Will is backup to all Purchasing Department staff.

Job Requirements:

• High School/GED