Administrative Assistant

Hillcrest HealthCare System; Tulsa (OK); On-site; USD 38,000 - 46,000; Full time

Job summary

Hillcrest HealthCare System in Tulsa, OK is seeking a day shift, full-time Project Coordinator / Administrative Assistant to support a range of operational projects, ensure on-time completion within budget and scope, and help maintain efficient daily workflows across departments.

You will lead seasonal inventory planning, oversee regular reporting, coordinate purchasing activities, manage courier routes, and provide backup support to the Purchasing Team.

Qualifications

• High School/GED required.
• Experience coordinating multiple projects helpful.
• Ability to manage inventories and generate reports.

Responsibilities

• Oversee a variety of projects to ensure timely completion within budget and scope.
• Lead Flu and Covid season ordering; conduct weekly vaccine inventories.
• Oversee all annual inventories and recurring counts as needed.
• Assist with cost center transfers and monthly reporting.

Skills

Project coordination

Administrative support

Education

High School/GED

Job description

Join our team as a day shift, full-time, Project Coordinator / Adiministrative Assistant in Tulsa, OK.

Why Join Us?

Thrive in a People-First Environment and Make Healthcare Better

• Thrive: We empower our team with career growth opportunities, tuition assistance , and resources that support your wellness, education, and financial well-being.
• People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.
• Make Healthcare Better: We use advanced technology to support our team and enhance patient care.

Get to Know Your Team:

• Utica Park Clinic, founded in 1982, is a multi-specialty medical group with more than 300 employed physicians and advance practice providers representing more than 30 specialties across 82 sites in Oklahoma, serving 21 communities.
• The Project Coordinator is responsible for overseeing a variety of projects ensuring they are completed on time within budget and scope.
• Leads Flu and Covid season ordering. Conducts weekly flu vaccine inventories with outpatient clinics.
• Oversees all annual inventories and conducts inventories throughout the year as needed.
• Assists with cost center transfers and processing monthly reports.
• Manages the Courier Route.
• Is responsible for running monthly pharmacy reports and processing invoices as needed.
• Will is backup to all Purchasing Department staff.

Job Requirements:

• High School/GED