Administrative Assistant (Financial Services)

Corps Team; New York, Northern (NY, KY); Hybrid; USD 45,000 - 48,000; Full time

Job summary

Corps Team in New York, NY is seeking an experienced Administrative Assistant for a 12+ month contract in a fully onsite environment. You will provide high-level calendar management, travel support, expense processing, and cross-functional coordination for senior leaders.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate setting. Advanced MS Office proficiency is preferred, with a collaborative team mindset.

Qualifications

• Experience providing executive-level administrative support in a corporate setting.
• Proven ability to manage complex calendars across multiple time zones and schedule meetings.
• Strong written and oral communication with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide proactive calendar management for senior leaders and coordinate meetings.
• Prepare materials, agendas, and presentations for executive meetings.
• Process and track expense reports and assist with budget related tasks.
• Arrange travel itineraries and logistics for domestic and international trips.
• Liaise with facilities, IT, and office services to maintain smooth operations.
• Support office events and cross-team coordination.

Skills

Calendar management

Communication

Organizational skills

Team collaboration

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

## Administrative Assistant (Financial Services)**Grand Central,NY10017**Posted: 10/09/2026Employment Type:ContractIndustry: Financial ServicesJob Number: 17942Field of Expertise: AdministrativeRemote Friendly: No## Job DescriptionOur client, a large financial services company, is seeking an experienced Administrative Assistantfor a 12+ month contract assignment in New York, New York. This role is fully onsite. **Job Summary** The Administrative Assistant will provide high-level onsite administrative support within a dynamic and collaborative executive office environment. This individual will work as an integral member of a broader administrative and operations team, contributing to the seamless delivery of support services across the office. The ideal candidate is not only organized and proactive but is also a genuine team player who takes pride in building strong working relationships, showing up for colleagues, and creating a positive and professional office culture. This individual will manage a broad variety of executive administrative tasks, help ensure the smooth running of daily operations, and function as a key liaison across internal and external partners. **Key Responsibilities & Duties*** Provide proactive, comprehensive calendar management for the Senior Managing Director, including complex scheduling across multiple time zones, coordinating internal and external meetings, and anticipating scheduling conflicts before they arise.* Prepare, format, and distribute materials, agendas, and presentations for executive meetings, ensuring a clear understanding of expectations and deliverables at all times.* Manage expense report preparation, submission, tracking, and reimbursement on behalf of senior leadership, supporting cost management and assisting with budget tracking as needed.* Arrange and oversee detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics, handling last-minute changes with composure and accuracy.* Serve as a primary contact for facilities-related requests such as maintenance, cleaning, and HVAC coordination, and liaise with building management, office services, and IT on behalf of the executive team.* Assist with workspace planning and daily office operations to ensure a productive and well-functioning environment.* Oversee executive event logistics, including leadership offsites, client meetings, internal culture events, and special projects from planning through execution.* Work in close partnership with the receptionist team and other administrative staff to ensure cohesive, high-quality support across the office, stepping in where needed and fostering a collaborative and collegial work environment.* Actively engage with colleagues across the office, building trusted relationships and serving as a reliable, approachable, and visible presence within the team.* Collaborate closely with administrative colleagues supporting other senior leaders across the organization, handling cross-team requests and sharing best practices to ensure seamless support across the office.* Exercise the highest level of discretion and confidentiality in all aspects of the role, with a demonstrated ability to listen, interpret, and quickly act on the needs and concerns of senior leadership.* Act as backup support for fellow executive assistants as needed, stepping in seamlessly to maintain continuity of support.* Take on additional duties and projects as assigned by leadership, approaching all responsibilities with an ownership mindset.**Required Qualifications*** 2 - 5 years of professional experience in a professional/corporate administrative role, preferably supporting senior-level leadership, with demonstrated progression of responsibility over time.* High school diploma or equivalent required; bachelor's degree preferred.* Proven ability to work onsite in a professional office environment with reliability and consistency.**Preferred Qualifications*** Advanced proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint, with the ability to quickly learn additional business applications and internal systems.* Superior oral and written communication skills, with a strong attention to detail and the ability to produce clear, polished, and professional correspondence.* Demonstrated organizational, project management, and multitasking skills with the ability to effectively prioritize competing and time-sensitive requests without losing accuracy or composure.* Exceptional professionalism, reliability, and a positive, solutions-oriented attitude with an ownership mindset and willingness to take full responsibility for outcomes.* A genuine team-oriented mindset with a natural ability to build relationships across all levels of the organization and contribute positively to office culture.* Comfortable interacting with and supporting various senior leaders both internally and externally, with the poise and confidence to represent leadership well in all interactions.* Ability to handle confidential and sensitive information with the utmost discretion and integrity at all times.* Willingness and flexibility to work overtime and respond to urgent requests outside of standard business hours as needed.* Experience supporting multiple executives or working within a broader administrative team in a large, matrixed organization is a plus.Pay Rate: $33- $35/hour