Administrative Assistant

In Charge Electrical Services, LLC; Town of Texas (WI); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Cutting-Edge Technology

Professional Development

Comprehensive Benefits

Job summary

In Charge Electric is seeking an Administrative Assistant to support front-office operations, answer calls, and help schedule field work. You will coordinate warranty scheduling with builders and homeowners, report to the Office Manager and Branch Manager, and serve as a backup in their absence.

Strong communication and organization are essential for success. The role emphasizes accuracy, professional demeanor, and the ability to manage multiple tasks in a fast-paced environment while

Qualifications

• Proven experience in an administrative or office management role.
• Strong organizational and time-management skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage daily office operations, including scheduling, correspondence, and communications.
• Maintain and update company records, databases, ensuring accuracy.
• Assist in the preparation of reports, presentations, and meeting materials.
• Act as a point of contact for internal and external customers, providing support and directing inquiries as needed.
• Ensure compliance with company policies and procedures in all administrative activities.
• Assist with special projects and initiatives as assigned by leadership.

Skills

Administrative experience

Strong organizational skills

Time management

Written and verbal communication

Independence and collaboration

Customer service mindset

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Department: Office staff

Employment Type: Full Time

Location: DFW North

Reporting To: Josh Hehmke

Compensation: $17.00 - $20.00 / hour

Description

At In Charge Electric, we’re more than just a workplace—we’re a community of dedicated professionals committed to excellence and growth. Our team thrives on a supportive, dynamic culture that values both individual contributions and team success. Driven by our core values—Driven to Win, Whatever It Takes, and Details Matter—we pursue excellence in everything we do. Join our administrative team, where your skills will be valued, your hard work rewarded, and your career has room to grow.

Job Description:

The Administrative Assistant works with the Office Manager and Branch Manager to run the front office, answer calls from homeowners and builders, and to help schedule work for the field electricians. This position will also focus on warranty scheduling and coordinating with our builders and homeowners to address any concerns they have regarding their homes after closing.

We are seeking a detail-oriented and organized Administrative Assistant to ensure the smooth day-to-day operations of our office. The ideal candidate will play a pivotal role in supporting our team by managing administrative tasks, maintaining office efficiency, and providing exceptional service to internal and external customers. You report directly to the Office Manager and Branch Manager. This person will also learn additional tasks and be a backup as needed when someone is out of the office. Good communication skills and the ability to maintain professionalism are a must.

Key Responsibilities

• Manage daily office operations, including scheduling, correspondence, and communications.
• Maintain and update company records, databases, ensuring accuracy.
• Assist in the preparation of reports, presentations, and meeting materials.
• Act as a point of contact for internal and external customers, providing support and directing inquiries as needed.
• Ensure compliance with company policies and procedures in all administrative activities.
• Assist with special projects and initiatives as assigned by leadership.

Job Requirements

• Proven experience in an administrative or office management role.
• Strong organizational and time-management skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Benefits

• Competitive Pay: Earn a strong hourly wage with growth potential
• Paid Time Off: Enjoy 8 paid holidays and accrue additional PTO for a healthy work-life balance.
• Cutting-Edge Technology: Work with the latest tools and technology in the field.
• Professional Development: Access comprehensive training in administrative and customer service skills, and leadership development to support your career growth.
• Comprehensive Benefits: Health, dental, and vision insurance, plus a 401(k) with company match.