Administrative Assistant

Lancesoft - Viren; Town of Texas (WI); On-site; USD 40,000 - 50,000; Full time

Job summary

LanceSoft is seeking an Administrative Assistant to provide comprehensive support to HSE and HR leadership up to VP level, based in The Woodland, TX. This 3+ month engagement includes handling invoicing, expense reports, and robust records management.

The role requires strong organizational skills and experience with SAP, with the ability to coordinate meetings and events while maintaining discretion with sensitive information.

Qualifications

• Prior administrative, coordinator, or office support experience.
• Experience processing invoices and expense reports using SAP.
• Excellent verbal and written communication; ability to handle confidential information.

Responsibilities

• Support HSE, HR, and executive leadership teams, including Vice President-level stakeholders.
• Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.
• Compile, track, and maintain departmental records, metrics, and information.
• Monitor, prioritize, and respond to internal and external communications.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, events, training sessions, and related logistics. Will use company card to handle expenses.
• Maintain organized files, records, and administrative systems.
• Assist with special projects and other administrative duties as assigned.

Skills

Organizational skills

Multitasking

Invoice processing

Tools

SAP

Job description

Job Description

Job Title: Administrative Assistant

Duration : 3+ month (Possible extension)

Location : The Woodland, TX

Pay range : $29-$36/hr on W2

Job Description: Provides comprehensive administrative and operational support to HSE and HR leadership up to and including VP level, ensuring efficient department operations, accurate financial processing, effective communication management, and successful coordination of team initiatives and events.

Key Responsibilities

• Support HSE, HR, and executive leadership teams, including Vice President-level stakeholders.


• Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.


• Compile, track, and maintain departmental records, metrics, and information.


• Monitor, prioritize, and respond to internal and external communications.


• Handle sensitive and confidential information with discretion and professionalism.


• Coordinate meetings, events, training sessions, and related logistics. Will use company card to handle and expenses.


• Maintain organized files, records, and administrative systems.


• Assist with special projects and other administrative duties as assigned.

Qualifications

• Prior administrative, coordinator, or office support experience.


• Experience processing invoices, expense reports transactions using SAP.


• Strong organizational and multitasking skills.


• Proficiency with SAP (2-3 years of experience).


• Ability to work independently while supporting multiple stakeholders.


• Excellent verbal and written communication skills.


• Demonstrated ability to handle confidential information with discretion.

Company Description

LanceSoft is a global workforce solutions and IT services firm founded in 2000, specializing in temporary/permanent staffing, IT services, and outsourcing (RPO) for sectors like healthcare and IT. Headquartered in Herndon, Virginia, with a significant presence in India, the certified minority/woman-owned company employs over 5,700 professionals