Administration Assistant / Front Desk

Blaze Restoration Inc.; Washington; On-site; USD 36,000 - 42,000; Full time

Job summary

Blaze Restoration Inc. in Vancouver, WA is seeking an Administrative Assistant (Entry-Level) to support our growing construction team. This is an in-person, full-time role with a Monday–Friday schedule and a starting pay of $18.00 per hour.

Ideal candidates are highly organized, communicate professionally, and can multitask to keep daily operations running smoothly. Growth opportunities exist into project coordination and operations.

Qualifications

• Highly organized with strong attention to detail.
• Clear, professional written and verbal communication.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Excel or Apple Numbers for document creation.
• Willingness to learn new systems and processes as needed.
• Customer service experience is preferred for interactions with clients and vendors.
• Positive attitude and team-oriented mindset.

Responsibilities

• Answer and route incoming phone calls.
• Communicate with clients, subcontractors, inspectors, and insurance adjusters.
• Manage mail, deliveries, and office organization.
• Maintain clean and professional office and meeting spaces.
• Schedule project estimates and manage calendars.
• Coordinate deliveries and pickups (materials, dumpsters, portable toilets).
• Assist with job site logistics and occasional local errands.
• Maintain physical and digital filing systems.
• Support the Office Manager with administrative tasks.
• Create and update documents using Excel or Apple Numbers.
• Assist with time tracking and internal scheduling.
• Help with company events and occasional social media content.

Skills

Highly organized

Clear communication

Multitasking

Excel or Numbers

Learn new systems

Customer service

Team orientation

Job description

Job Description

Administrative Assistant (Entry-Level)

Location: Vancouver, WA (Downtown)
Job Type: Full-Time
Schedule: Monday-Friday, 7:00 AM - 4:00 PM
Pay: $18.00 per hour

Job Summary

We are looking for a reliable and highly organized Administrative Assistant to support our growing construction team. This is an entry-level, in-person role with strong potential for long-term growth.

This position is ideal for someone who thrives in a fast-paced environment, communicates professionally, and takes initiative to keep daily operations running smoothly.

Responsibilities

• Answer and route incoming phone calls
• Communicate with clients, subcontractors, inspectors, and insurance adjusters
• Manage mail, deliveries, and office organization
• Maintain clean and professional office and meeting spaces
• Schedule project estimates and manage calendars
• Coordinate deliveries and pickups (materials, dumpsters, portable toilets)
• Assist with job site logistics and occasional local errands
• Maintain physical and digital filing systems
• Support the Office Manager with administrative tasks
• Create and update documents using Excel or Apple Numbers
• Assist with time tracking and internal scheduling
• Help with company events and occasional social media content

Qualifications

• Strong organizational skills and attention to detail
• Clear and professional communication skills
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Excel or Apple Numbers
• Comfortable learning new systems
• Customer service experience preferred
• Positive attitude and team-oriented mindset

Requirements

• Valid driver's license and reliable transportation
• Ability to lift and carry small packages
• Must be able to work full-time in office (not remote)

Growth Opportunity

This role offers a path into project coordination and operations for high-performing team members looking to build a career in the construction industry.