Senior Administrative Assistant

CenterWell; Arlington (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

CenterWell in the United States is seeking a Senior Administrative Assistant to provide executive-level support to senior leaders and business teams, managing calendars, coordinating meetings and travel, and preparing presentations and correspondence. The role requires strong organizational, communication, and problem-solving skills, with confidentiality and adaptability to changing business needs.

Proficiency in Outlook, Word, PowerPoint, and Excel is required.

Qualifications

• 5+ years of administrative experience, including supporting senior leaders or cross-functional teams.
• Ability to travel within the Dallas–Fort Worth area.

Responsibilities

• Proactively manage complex calendars, meetings, and shifting priorities for assigned leaders.
• Coordinate meetings, travel, and events with attention to deadlines and budgets.
• Draft and edit professional correspondence and prepare executive-ready materials.
• Serve as a liaison across departments, ensuring seamless communication and coordination.
• Support special projects and day-to-day operational needs with discretion.

Skills

Calendar management

Communication

Time management

Cross-functional collaboration

Problem-solving

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Become a part of our caring community

The Senior Administrative Assistant provides executive-level administrative and operational support to senior leaders and business teams. Responsibilities include managing complex calendars, coordinating meetings and travel, preparing presentations and correspondence, supporting projects, and partnering with internal and external stakeholders. This role requires strong organizational, communication, problem-solving, and time-management skills, with the ability to manage multiple priorities, maintain confidentiality, and adapt to changing business needs. Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel is required.

Work Location: This position is currently onsite, with the potential to transition to a partial hybrid schedule in the future based on business needs and leadership approval.

Key Responsibilities

Executive & Operational Support

• Proactively manage complex calendars, meetings, appointments, and shifting priorities for assigned leaders, ensuring alignment with business objectives and strategic initiatives.
• Anticipate scheduling conflicts, identify solutions, and optimize time management to maximize leader effectiveness and productivity.
• Serve as a trusted liaison across departments and stakeholders, fostering seamless communication, collaboration, and coordination.
• Support senior leaders with special projects, business initiatives, and day-to-day operational needs.

Communication & Information Management

• Draft, edit, and proofread professional correspondence, presentations, reports, and meeting materials with a high level of accuracy and attention to detail.
• Manage inbound communications, including calls, emails, and messages, exercising discretion in prioritization and response management.
• Maintain strict confidentiality of sensitive business information while demonstrating sound judgment and professionalism.
• Prepare executive-ready materials and ensure information is organized, accurate, and readily accessible.

Meeting, Travel & Event Coordination

• Plan, coordinate, and execute meetings, workshops, leadership events, and team gatherings, both virtual and in person.
• Prepare agendas, briefing materials, presentations, and meeting documentation to drive productive discussions and outcomes.
• Capture action items, monitor follow-up activities, and track key deliverables to ensure accountability and completion.
• Coordinate business travel arrangements, itineraries, and related expense processes.

Process Improvement & Operational Excellence

• Continuously evaluate administrative processes and identify opportunities to improve efficiency, effectiveness, and service delivery.
• Develop and maintain standardized templates, trackers, reporting tools, and documentation to support operational consistency.
• Leverage technology and emerging productivity tools, including AI-enabled solutions, to streamline workflows and enhance team performance.
• Support operational tracking activities, including budgets, invoices, project plans, and team initiatives.

Office & Team Support

• Assist with office operations and administrative functions, including vendor coordination, supply management, and facility-related support as needed.
• Manage document lifecycle processes, including distribution, organization, retention, and archiving.
• Support onboarding activities and help coordinate team events, meetings, and engagement initiatives.
• Contribute to a positive, collaborative, and highly organized work environment.

Decision-Making & Leadership Support

• Exercise independent judgment when prioritizing competing requests, resolving scheduling challenges, and managing multiple stakeholders.
• Operate effectively in a dynamic environment with evolving priorities, demonstrating flexibility and adaptability.
• Work with minimal supervision while proactively identifying needs, solving problems, and delivering high-quality results.
• Utilize organizational knowledge, critical thinking, and sound decision-making to support leaders and business objectives.

Use your skills to make an impact

Required Qualifications

• 5+ years of administrative experience, including at least 3-years supporting senior leaders or complex, cross-functional teams
• Must be able to travel throughout the Dallas-Forth Worth market