Administrative Assistant

Atrium; Teaneck Township (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid holidays

Life insurance

Disability coverage

Employee assistance program

Job summary

Atrium, Teaneck, NJ, seeks an Administrative Assistant to support daily operations across departments, manage documentation, schedules, and communications.

The role requires meticulous attention to detail, the ability to manage multiple tasks in a fast-paced environment, and discretion with confidential information. A background check may be run after a conditional offer, where permitted by law.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative and clerical support to the team, ensuring efficient office operations.
• Manage data entry, documentation, filing, and record maintenance to uphold accuracy and compliance.
• Assist with scheduling, correspondence, and internal communications to support team coordination.
• Prepare and maintain reports, spreadsheets, and other business documents for management review.
• Respond to inquiries and direct requests to the appropriate team members promptly.
• Support day-to-day operational needs and assist with special projects as needed.
• Handle travel arrangements and manage international calendar scheduling.

Skills

Microsoft Office

Organization

Communication

Education

High school diploma

Associate/Bachelor degree preferred

Job description

Atrium is seeking on behalf of our client an Administrative Assistant based in Teaneck, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant

Location: Teaneck, NJ

Compensation: $65,000–$75,000

Position Overview

The Administrative Assistant will provide essential support to ensure smooth daily operations across departments. This role focuses on maintaining organized documentation, coordinating schedules, and facilitating effective communication within the team. The position requires strong attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Provide general administrative and clerical support to the team, ensuring efficient office operations.
• Manage data entry, documentation, filing, and record maintenance to uphold accuracy and compliance.
• Assist with scheduling, correspondence, and internal communications to support team coordination.
• Prepare and maintain reports, spreadsheets, and other business documents for management review.
• Respond to inquiries and direct requests to the appropriate team members promptly.
• Support day-to-day operational needs and assist with special projects as needed.
• Handle travel arrangements and manage international calendar scheduling.

Required Experience/Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Experience in administrative or office support roles preferred.
• Detail-oriented with the ability to multitask and prioritize effectively.

Preferred Experience/Skills

• Experience supporting senior management or executive-level staff.
• Familiarity with project coordination and document management systems.
• Strong interpersonal skills and customer service orientation.
• Ability to work independently and collaboratively in a team environment.
• Prior experience in a corporate or professional services setting.

Education Requirements

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Additional certifications in office management or administrative support are a plus.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO