Recruitment Coordinator

Atrium; Melville (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Bonuses/commissions

Job summary

Atrium is seeking a Recruiting Coordinator for our client based in Melville, New York. The role supports the talent acquisition team with candidate scheduling, communication, and documentation throughout the hiring process.

Responsibilities include coordinating interviews, maintaining ATS data, and communicating with applicants and hiring managers to ensure timely hiring outcomes. Must be legally authorized to work in the United States.

Qualifications

• Approximately two years of experience in human resources, recruitment coordination, or talent acquisition preferred.
• Familiarity with applicant tracking platforms and recruitment administration.
• Experience using professional networking platforms such as LinkedIn.
• Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong interpersonal and communication skills across all organizational levels.
• Excellent written and verbal communication with attention to accuracy and professionalism.
• Strong organizational skills and ability to manage multiple assignments under deadlines.
• Adaptability and proactive problem-solving in response to changing priorities.
• Sound judgment and ability to work independently with minimal supervision.

Responsibilities

• Coordinate multiple recruitment activities, ensuring timely and organized hiring processes.
• Arrange candidate screenings, interviews, and follow-up discussions across locations.
• Create, update, and track job openings within the applicant tracking platform.
• Serve as a primary point of contact for applicants, providing timely updates.
• Maintain accurate candidate profiles, interview records, and recruitment documentation.
• Coordinate interview logistics with external recruitment agencies and staffing partners.
• Prepare employment offer documentation and coordinate pre-employment onboarding.
• Develop recruitment reports and hiring activity summaries to support HR operations.
• Provide administrative assistance for daily talent acquisition activities and HR initiatives.
• Support university recruitment events and special projects focused on candidate experience.

Job description

Atrium is seeking on behalf of our client a Recruiting Coordinator based in Melville, New York.

A background check may be run only after a conditional offer is made, where permitted by law.

Position:

Employment Type:

Compensation: $60,000 - $65,000

Position Overview

The Recruiting Coordinator supports the talent acquisition team by managing candidate scheduling, communication, and documentation throughout the hiring process. This role ensures a smooth and efficient recruitment experience for both candidates and hiring managers. The position collaborates closely with HR and department leaders to maintain organized workflows and timely hiring outcomes. Must be legally authorized to work in the United States.

Responsibilities

• Coordinate multiple recruitment activities simultaneously, ensuring timely and organized hiring processes.


• Arrange candidate screenings, interviews, and follow-up discussions across business locations, managing scheduling and correspondence.


• Create, update, and track job openings within the applicant tracking platform.


• Serve as a primary point of contact for applicants, providing timely updates and maintaining clear communication.


• Evaluate scheduling priorities and resolve calendar conflicts efficiently.


• Maintain accurate candidate profiles, interview records, and recruitment documentation.


• Coordinate interview logistics with external recruitment agencies and staffing partners.


• Facilitate discussions with hiring managers to clarify role requirements and candidate expectations.


• Prepare employment offer documentation and coordinate pre-employment and onboarding activities.


• Develop recruitment reports and hiring activity summaries to support HR operations.


• Provide administrative assistance for daily talent acquisition activities and broader HR initiatives.


• Support university recruitment events and special projects focused on improving candidate experience.

Required Experience/Skills

• Approximately two years of experience in human resources, recruitment coordination, or talent acquisition preferred.


• Familiarity with applicant tracking platforms and recruitment administration.


• Experience using professional networking platforms such as LinkedIn.


• Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.


• Ability to handle sensitive information with discretion and maintain confidentiality.


• Strong interpersonal and communication skills across all organizational levels.


• Excellent written and verbal communication with attention to accuracy and professionalism.


• Strong organizational skills and ability to manage multiple assignments under deadlines.


• Adaptability and proactive problem-solving in response to changing priorities.


• Sound judgment and ability to work independently with minimal supervision.

Preferred Experience/Skills

• Experience supporting high-volume recruitment or multi-location hiring.


• Knowledge of HR systems and data management best practices.


• Familiarity with employment offer processes and onboarding coordination.


• Ability to analyze recruitment metrics and assist with reporting.


• Experience collaborating with external staffing partners or agencies.

Education Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.


• Equivalent combination of education and experience may be considered.


• Continued professional development in HR or recruitment practices is advantageous.


• Training in applicant tracking systems or HR software is beneficial.


• Strong understanding of employment and confidentiality standards.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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