Administrative Assistant

Genesis Brain Institute; Tampa (FL); Hybrid; USD 19,000 - 25,000; Full time

Job summary

Genesis Brain Institute is seeking a reliable, organized Administrative Assistant to join our growing team. This position is primarily remote, but applicants must be able to clock in and work during scheduled business hours and be available to come into the office as needed for meetings, training, or to provide front desk coverage.

This is an excellent opportunity for someone looking to begin a career in healthcare administration.

Qualifications

• High school diploma or equivalent.
• Strong organizational and multitasking skills.
• Professional phone etiquette and communication skills.
• Basic computer proficiency with Microsoft Office and email.
• Ability to work independently in a remote environment.
• Reliable internet connection.
• Reliable transportation for occasional in-office work.
• Bilingual English/Spanish is a plus but not required.

Responsibilities

• Answer incoming phone calls and direct calls appropriately
• Take accurate messages and relay information to providers and staff
• Assist with scheduling patient appointments
• Scan and upload paperwork into electronic records
• Assist with scheduling depositions and coordinating related documentation
• Send billing ledgers and other requested records
• Schedule meetings and maintain calendars
• Perform general administrative and clerical duties
• Provide front desk coverage in the office when needed

Skills

Organizational skills

Multitasking

Phone etiquette

Microsoft Office

Remote work

Internet reliability

In-office readiness

Bilingual EN/ES

Education

High school diploma or equivalent

Job description

Location:Primarily Remote (Occasional In-Office Attendance Required)

Job Type:Full-Time (Approximately 38 hours per week)

Pay:Starting at$15.00 per hour

Genesis Brain Institute is seeking a reliable, organized, and friendly Administrative Assistantto join our growing team. This position is primarily remote, but applicantsmust be able to clock in and work during scheduled business hoursand be available to come into the office as needed for meetings, training, or to provide front desk coverage.

This is an excellent opportunity for someone looking to begin a career in healthcare administration. We are willing to train the right candidate who has a positive attitude, strong communication skills, and excellent attention to detail.

Responsibilities

• Answer incoming phone calls and direct calls appropriately
• Take accurate messages and relay information to providers and staff
• Assist with scheduling patient appointments
• Scan and upload paperwork into electronic records
• Assist with scheduling depositions and coordinating related documentation
• Send billing ledgers and other requested records
• Schedule meetings and maintain calendars
• Perform general administrative and clerical duties
• Provide front desk coverage in the office when needed
  

Qualifications

• High school diploma or equivalent
• Strong organizational and multitasking skills
• Professional phone etiquette and communication skills
• Basic computer proficiency (Microsoft Office, email, and general office software)
• Ability to work independently in a remote environment
• Reliable internet connection
• Reliable transportation for occasional in-office work
• Bilingual (English/Spanish) is a plus but not required
  

Schedule

• Monday–Thursday:8:00 AM – 6:00 PM
• Friday:8:00 AM – 2:00 PM
• One-hour unpaid lunch breakeach workday
• Employees are required toclock in and outeach workday.
• Occasional Saturday hours may be added in the future as the practice grows.

Benefits

• Medical benefits available
• Paid training
• Opportunities for growth and advancement within the practice
  

What We’re Looking For

We’re looking for someone who is dependable, eager to learn, and enjoys helping patients. If you’re organized, detail-oriented, and thrive in a fast-paced healthcare environment, we’d love to hear from you.

Pay:Starting at$15.00 per hour, with opportunities for advancement based on performance and experience.