Administrative Assistant

PREMISE HEALTH; Andover (MA); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

401(k) match

Wellness program

EAP

Access to virtual primary care

Job summary

Premise Health is seeking a PRN Administrative Assistant to support daily operations at our health center in Andover, MA. You’ll be the front-desk contact, greeting patients, handling phones, and delivering general administrative support in a medical office.

This PRN, as-needed role has no guaranteed hours, typically covering for sick time and PTO. The job requires a one-year certificate in front-office support for medical settings and at least three years of clinic experience.

Qualifications

• One-year college/technical certificate with concentration in front office support for medical settings.
• At least three years’ experience providing administrative support in a clinic or office setting.

Responsibilities

• Manage calendar for internal/external meetings.
• Greet patients and handle front-desk duties.
• Answer phones and process documents.
• Prepare Word documents and PowerPoint presentations.
• Support general administrative tasks in a medical office.

Skills

Calendar management

Front desk & greetings

Phone handling

Meeting planning

Education

One-year certificate in front-office support (medical)

Tools

Microsoft Word

PowerPoint

Job description

Premise's mission is to help people get, stay, and be well. We hope you will join us in our mission and experience why amazing health starts with amazing healthcare. For more information, visit www.premisehealth.com.

As a PRN Administrative Assistant, you’ll support daily operations at our Health Center serving client employees in Andover, MA. This is a PRN, as-needed position with no guaranteed hours, providing coverage primarily for sick time and PTO. The clinic is open Monday–Friday, 7:00 AM–3:30 PM, with coverage typically needed during those hours. You’ll serve as the front-desk point of contact, greeting and processing patients, answering phones, faxing documents, and providing general administrative support in a medical office setting.

What You’ll Do

• Manages calendar for internal/external meetings
• Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
• Coordinates and confirms travel arrangements
• Prepares and reviews expense reports and submitting to accounting
• Creates original Word documents and PowerPoint Presentations
• Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
• Event planning and coordination
• Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
• Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions
• Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things
• Conducts self with professionalism and in a tactful manner, treating others with respect and consideration
• Follows through on commitments
• Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations
• Demonstrates ability to perform and maintain Annual Competencies
• May require other duties as assigned

What You’ll Bring

• One year certificate from college or technical school with concentration in front office support for medical settings
• At least three years’ experience providing administrative support in a clinic or office setting

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers our PRN and Part-time (less than 20hrs/week) team members a

• 401(k) program with company match
• company-sponsored wellness program
• EAP
• access to virtual primary care and virtual behavioral health at no cost for team members and their dependents

Additional benefits will be discussed once you connect with our Talent Acquisition team.

Premise is an equal opportunity employer; we value inclusion and do not discriminate based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, age, physical or mental disability, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.

Premise provides its reasonable and genuinely expected range of compensation for this job of $21.60 - $27.00 per hour. A number of factors will influence the rate offered for this position, including your experience, qualifications, geographic location, and other factors.

Should you have questions regarding this job posting, please contact [e-mail].