Administrative Assistant

SGS Consulting; Springfield (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

SGS Consulting is seeking an administrative professional to support accounting and supply management in Springfield, IL. The role involves setting up suppliers, processing invoices, and handling travel and office logistics.

The ideal candidate will have at least 2 years of administrative experience, with an associate degree being beneficial. Strong MS Office skills (Excel, PowerPoint) and attention to confidentiality are essential.

Qualifications

• Associate degree is beneficial, but candidates with strong experience and skillsets are prioritized.
• At least 2 years of administrative experience, preferably within administration.

Responsibilities

• Set up suppliers and update supplier information to ensure timely payment of invoices.
• Complete expense reports for the department and aircraft credit cards, complete check requests, and submit airport flow fee payments.
• Maintain other spreadsheets used for logging data.
• Order coffee supplies, office supplies & promotional items.
• Schedule department meetings and events and coordinate meeting amenities (food, refreshments, etc.).
• May assist with travel arrangements for the department.
• Maintain sensitive and confidential information; demonstrates attention to detail and communications; proficiency in Microsoft Office.

Skills

Attention to detail

Communication

Organizational skills

Education

Associate degree beneficial

2+ years administrative experience

Tools

Microsoft Office

Excel

PowerPoint

Accounts payable software

Job description

Job Responsibilities

• Work with Accounting and Supply Management to set up suppliers and update their information to ensure timely payment of invoices.Complete expense reports for the department and aircraft credit cards, complete check requests, and submit airport flow fee payments.
• Maintain other spreadsheets used for logging data.
• Order coffee supplies, office supplies & promotional items.
• Schedules department meetings and events and coordinate meeting amenities (i.e. food, refreshments, etc.).
• May assist with travel arrangements for department.
• Maintain sensitive and confidential informationAttention to detail and communicationsProficiency in Microsoft Office

Skills

• Strong abilities in Microsoft Office tools, particularly Excel and PowerPoint.
• Experience in managing accounts payable systems and executing invoice reconciliation accurately.
• Capability to maintain sensitive and confidential information securely.

Education/Experience

An associate’s degree is beneficial, but we prioritize candidates with strong experience and skillsets.

At least 2 years of administrative experience, preferably within administration