Administrative Assistant

Garco Construction, Inc.; Spokane (WA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401k / Profit Sharing

PTO

Paid Holidays

Flexible Spending Account

Training

Job summary

Garco Construction, Inc. in Spokane, WA is seeking an Administrative Assistant to greet visitors, answer phones, and support staff across HR, accounting, and project teams.

The role covers office coordination, scheduling, and document management in a fast-paced environment. The ideal candidate is dependable, detail-oriented, and enjoys organization, with experience handling a cloud-based phone system and strong communication skills.

Qualifications

• One year of experience with a cloud-based multi-line phone system.
• Strong organizational and data-entry accuracy abilities.
• Proficiency in MS Office Suite and professional communication.

Responsibilities

• Greet and assist visitors, clients, and employees.
• Answer and direct incoming phone calls and emails.
• Maintain reception and common areas in a professional manner.
• Assist with office management duties, including ordering supplies and coordinating vendors.
• Schedule meetings, appointments, and conference rooms.
• Support HR, accounting, and project teams with administrative tasks.
• Manage incoming and outgoing mail and deliveries.
• Maintain office files, records, and databases.

Skills

Phone system

Organization

MS Office Suite

Communication

Customer service

Tools

MS Office Suite

Job description

Work for a company where you are known by your name and not a number. As the Administrative Assistant at Garco Construction you will enjoy a varied workload.

While you enjoy the journey here as part of the Garco team, you'll welcome guests, answer phones, support staff, coordinate office activities, and help keep everything running smoothly. The ideal candidate is dependable, detail-oriented, and enjoys working in a fast-paced environment.

The Administrative Assistant responsibilities will include, among other duties assigned from time to time:

• Greet and assist visitors, clients, and employees.
• Answer and direct incoming phone calls and emails.
• Maintain reception and common areas in a professional manner.
• Assist with office management duties, including ordering supplies and coordinating vendors.
• Schedule meetings, appointments, and conference rooms.
• Support HR, accounting, and project teams with administrative tasks.
• Manage incoming and outgoing mail and deliveries.
• Maintain office files, records, and databases.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The ideal candidate is a team player with demonstrated interpersonal skills with a variety of individuals and groups, clients, subcontractors, individual employees, jobsite teams, and company executives. The qualified candidate has the ability to organize and evaluate information and proactively find solutions individually and in a group.

Minimum Requirements

• One(1) year experience working a cloud base multi-line phone system.
• Fearless when it comes to technology and learning new platforms.
• Strong organizational, data entry accuracy and problem-resolution abilities
• High level of tact, confidentiality and collaborative skills
• Strong communication skills (both verbal and written)
• Positive outlook tackling any task for a busy front office.
• Proficiency in MS Office Suite
• Pass a Pre-Employment Drug Test

The salary range for this position is between $20 and $26 per hour, based on experience and qualifications.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, use hands to handle or feel, reach with hands and arms, and uses a computer.

Benefits/Culture

• Medical
• Dental
• Vision
• Life Insurance
• 401k / Profit Sharing
• PTO
• Paid Holidays
• Flexible Spending Account
• Training

Garco is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please email [e-mail]. If you’d like more information on your EEO rights under the law, please click here.

This is a safety sensitive position under RCW 49.44.240.