Administrative Assistant

ccmcnet; Show Low (AZ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k company match

Paid time off

Parental leave

Training & education assistance

Employee assistance program

Job summary

HOAMCO in Show Low, AZ is seeking a detail-oriented Administrative Assistant to support our HOA operations. You will work onsite with community managers and staff, handling communications, reporting, and document preparation.

The role emphasizes customer service, organization, and the ability to multitask in a fast-paced environment, with opportunities to assist on various HOA projects and initiatives.

Qualifications

• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Ability to prioritize workload in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and administrative skills.
• Handle a broad range of administrative duties autonomously.
• Critical thinking and problem-solving skills.

Responsibilities

• Provide administrative support for community managers and other office staff.
• Utilize Word, Excel, Outlook, and other software to complete projects.
• Compile Monthly Management Reports and board packets.
• Address incoming telephone calls while managing projects.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional written communications.
• Process design review submittals under guidance of community managers.
• Assist with special projects and perform additional duties.

Skills

Excellent communication

Customer service

Prioritization

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Administrative Assistant

HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for our Show Low Arizona office. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.

The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.

This is a full-time, onsite position.

Qualifications:

• Excellent verbal and written communication skills
• Strong customer service orientation
• Previous Homeowners Association (HOA) experience a plus
• Ability to prioritize workload and manage tasks in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and administrative skills
• Handle a broad range of administrative duties autonomously
• Critical thinking and problem-solving skills
• Professional demeanor with attention to detail and commitment to accuracy

Duties:

• Provide administrative support for community managers and other office support staff.
• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
• Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.
• Address incoming telephone calls while managing ongoing projects and assignments.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.

• Process and manage all design review submittals under the guidance of the community managers.
• Assist with special projects and perform additional duties as assigned.

WHAT WE OFFER:

Comprehensive benefits package including medical, dental, and vision

Wellness program

Flexible Spending Accounts

Company-matching 401k contributions

Paid time off for vacation, holidays, medical, and volunteering

Paid parental leave

Training and educational assistance

Support programs, including Employee Assistance Program and Calm Health

Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!