Administrative Assistant

CCMC; Dewey-Humboldt (AZ); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision

Wellness program

401k with company match

Paid time off

Employee assistance program

Job summary

HOAMCO in Dewey-Humboldt, AZ seeks a detail-oriented Administrative Assistant to support two community associations. The role focuses on customer service, organization, and prioritizing tasks in a fast-paced environment, while maintaining professionalism.

The ideal candidate will have strong communication, critical thinking, and a commitment to serving homeowners, board members, and managers. This is a full-time position with comprehensive benefits.

Qualifications

• Excellent verbal and written communication skills.
• Strong customer service orientation.
• HOA experience a plus.
• Ability to prioritize workload in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and administrative skills.
• Handle a broad range of administrative duties autonomously.
• Critical thinking and problem-solving skills.
• Professional demeanor with attention to detail and accuracy.

Responsibilities

• Provide administrative support for two dedicated community associations.
• Utilize Word, Excel, Outlook, and other software to complete projects.
• Compile Monthly Management Reports and board packets for managers.
• Answer incoming telephone calls while managing ongoing projects.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.
• Conduct weekly site visits to evaluate community conditions and identify issues.
• Coordinate with landscape team to track work orders.
• Assist with special projects as assigned.

Skills

Communication

Customer service

MS Office

Organization

Detail-oriented

Autonomy

Problem solving

Tools

Microsoft Office

Job description

HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for Villages at Lynx Creek community. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.

The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.

This is a full-time position.

Qualifications

• Excellent verbal and written communication skills
• Strong customer service orientation
• Previous Homeowners Association (HOA) experience a plus
• Ability to prioritize workload and manage tasks in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and administrative skills
• Handle a broad range of administrative duties autonomously
• Critical thinking and problem-solving skills
• Professional demeanor with attention to detail and commitment to accuracy

Duties

• Provide administrative support for two dedicated community associations.
• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
• Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.
• Address incoming telephone calls while managing ongoing projects and assignments.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.
• Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
• Coordinate with landscape team to effectively manage and track work orders.
• Assist with special projects and perform additional duties as assigned.

WHAT WE OFFER

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!