Administrative Assistant - # 26-21622

Creative Solutions Services, LLC; Boston (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

US Tech Solutions in Boston is seeking an organized administrative professional for a 12-month on-site role. You will handle travel coordination, calendar management, expense reporting, and a variety of support tasks for a fast-paced team.

Responsibilities include arranging travel, managing Outlook calendars, preparing reports, and supporting onboarding, invoicing, and regional events. A degree or equivalent experience is required, with proficiency in Microsoft Office and growing familiarity

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; presentation skills a plus.
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided).

Responsibilities

• Provide day-to-day administrative support including travel coordination, expense reporting, calendar management, and team meeting logistics.
• Coordinate travel, booking flights, hotels, and car service; prepare itineraries; support international travel as needed.
• Manage calendars in Outlook, schedule meetings, resolve conflicts, coordinate rooms, and support video conferencing.
• Prepare and submit expense reports; follow up on discrepancies and missing receipts.
• Handle administrative tasks such as distributing reports, managing distribution lists, technology requests, and office supplies.
• Support internal initiatives and produce polished documents and presentations.
• Assist onboarding and offboarding activities; process invoices and funding requests.
• Coordinate client gifts, meals, and team events to support relationships and culture.
• Provide backup coverage for other administrative assistants as needed.

Skills

Calendar management

Office software

Travel coordination

Education

Bachelor’s/Associate degree

Tools

Microsoft Office Suite

Concur

SharePoint

Ariba

Job description

Duration: 12 months **On-site role minimum 4 days a week in the office** Interviews will be over Zoom

Responsibilities

• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
• Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist the team with onboarding and offboarding activities for employees Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed

Skills

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)

Requirements

• Prior administrative or coordinator experience preferred
• Investment management industry experience preferred but not required
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Flexible attitude with the willingness to take on new assignments

By applying, you acknowledge that AI-assisted tools may be used during hiring.

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.